Payroll Funding Bookkeeper
About The Position
The NYC Financial Information Services Agency-Office of Payroll Administration (FISA-OPA) seeks to hire a Bookkeeper Level 3 for the Payroll Funding, Certification and ACH Unit. The selected candidate will perform various bookkeeping tasks related to payroll funding, including preparing funding forms, calculating Electronic Funds Transfer (EFT) escrow amounts, confirming net pay and escrow deductions, making daily bank deposits, and assisting with check refund cancellations and direct deposit reversals. The role also involves responding to direct deposit inquiries and performing other assigned bookkeeping duties.
Requirements
- Completion of 30 semester credits from an accredited college or university, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and the Council for Higher Education Accreditation (CHEA), including 6 credits in accounting; or
- A four-year high school diploma or its educational equivalent approved by a State’s Department of Education or a recognized accrediting organization, and two years of satisfactory full-time bookkeeping experience; or
- A satisfactory combination of education and/or experience equivalent to "1" or "2" above. College education may be substituted for experience in "2" above on the basis that 15 semester credits from an accredited college may be substituted for each year of required experience.
- All candidates must have a high school diploma or its educational equivalent, and either 6 semester credits in accounting from an accredited college or 6 months of experience as described in "2" above.
- To be eligible for placement in Assignment Level III individuals must have, in addition to meeting the minimum requirements, at least one year of experience as a Bookkeeper (40526) or at least four years of satisfactory full-time bookkeeping experience.
Nice To Haves
- Excellent verbal and written communications skills
- Experience with Pi, PMS, RMDS (Report Management and Distribution System) and CHRMS (City Human Resource Management System)
- Excellent mathematical skills or proficiency in Excel
- Must currently be a City employee who is permanent in the title of Bookkeeper or a comparable title.
Responsibilities
- Fund all City agencies’ payrolls by preparing Schedule of Funding Forms using various Report Management and Distribution System (RMDS) reports and submitting Payment Request – Balance Sheet (PRB1) and Payment Hold Maintenance (PHM) documents in the Financial Management System (FMS);
- Calculate Electronic Funds Transfer (EFT) escrow amounts for all payroll cycles and prepare schedules of payroll funding for EFT escrows, EFT Net Pay and negative escrows;
- Confirm net pay and escrow deductions ACH credit files for the Payroll Management System (PMS) active payrolls and Pension Payroll Management System (PPMS) pension payrolls and release these files via Infodex telephone system;
- Make daily bank deposits into multiple City bank accounts using Image Direct Deposit (IDD) devices, scan and distribute deposits to all relevant parties via email;
- Assist with check refund cancellations, direct deposit reversals and negative one-time deductions for direct deposit credit returns;
- Respond to direct deposit inquiries via phone or email;
- Perform miscellaneous tasks of bookkeeping nature as assigned by the Supervisor and/or Directors.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
