Bookeeper

Eagle Tire•Federal Way, WA

About The Position

This document outlines the step-by-step instructions for processing payroll using QuickBooks Online Payroll. It covers the entire payroll cycle, from initial verification and setup to submission and post-processing review. The guide details how to prepare for payroll, navigate the QuickBooks system to run payroll, verify employee information and pay details, preview and submit payroll, and handle unscheduled payroll runs. It emphasizes the importance of accuracy at each step to ensure correct payment of employees and proper recording of payroll liabilities and taxes.

Requirements

Proficiency in QuickBooks Online Payroll.
Ability to verify pay periods and pay dates.
Skill in entering and approving employee hours.
Understanding of payroll components such as PTO, sick leave, vacation, holiday, overtime, bonuses, commissions, and reimbursements.
Knowledge of setting up new employees and verifying pay rates and deductions.
Ability to confirm sufficient funds in the payroll bank account.
Experience navigating accounting software like QuickBooks Online.
Ability to select appropriate pay schedules and employees.
Skill in entering and reviewing various types of employee compensation.
Ability to review imported time data.
Proficiency in previewing payroll and reviewing paycheck details (gross pay, taxes, deductions, net pay).
Attention to detail for identifying unusual paycheck amounts.
Ability to verify bank account selections for payroll transactions.
Skill in performing final payroll reviews.
Ability to submit payroll accurately.
Capability to confirm successful payroll processing and direct deposit.
Skill in printing checks and making pay stubs available.
Ability to review payroll totals and reports.
Knowledge of recording payroll liabilities and tax information.
Experience processing unscheduled payrolls.
Ability to collect and review employee hours.
Skill in verifying taxes and deductions.
Ability to review payroll reports.

Nice To Haves

Experience with QuickBooks Time integration.

Responsibilities

Verify the pay period and pay date.
Ensure all employee hours are entered or approved.
Confirm inclusion of PTO, sick leave, vacation, holiday, overtime, bonuses, commissions, or reimbursements.
Ensure new employees are completely set up.
Verify employee pay rates and deductions.
Confirm sufficient funds are available in the payroll bank account.
Navigate QuickBooks Online to access and run payroll.
Select the appropriate pay schedule and employees for payroll processing.
Enter or review payroll information for each employee, including hours, salary, PTO, sick time, holiday pay, bonuses, commissions, reimbursements, and other compensation.
Review imported hours if using QuickBooks Time.
Preview payroll to review gross pay, employee taxes, employee deductions, employer taxes, other deductions or contributions, and net pay.
Pay particular attention to employees whose paycheck is significantly higher or lower than normal.
Confirm the correct QuickBooks bank account is selected for payroll transactions.
Perform a final review of all payroll details before submission.
Submit payroll through QuickBooks Online.
Confirm successful payroll submission.
Confirm direct-deposit employees are scheduled for payment.
Print paper checks for employees receiving physical checks.
Make pay stubs available to employees.
Review payroll totals and save or review appropriate payroll reports.
Verify that payroll liabilities and tax information were recorded correctly.
Process unscheduled payrolls for bonuses, commissions, or fringe benefits as needed.
Collect and review employee hours.
Enter pay details for employees.
Verify taxes and deductions.
Verify the bank account used for payroll.
Confirm processing after submission.
Review payroll reports.