Bookkeeper - University of Mary Washington - Fredericksburg

Catholic Diocese of Arlington•Fredericksburg, VA

3d•Onsite

About The Position

The mission of the University of Mary Washington Catholic Campus Ministry is to promote, encourage, and engage all aspects of faith life on campus. The Campus Ministry coordinates masses, spiritual activities, and programs that seek to bring students, faculty, and staff into a deeper relationship with Jesus Christ and His Church. The Bookkeeper is responsible for recording and maintaining all financial records in support of the Campus Ministry Office. This position works independently under the general supervision of the Chaplain or as part of a team on special or ongoing projects.

Requirements

Proficient with MS Office Suite, particularly Excel, as well as QuickBooks.
Ability to use office machines including personal computer, adding machine/calculator, and copier/scanner/fax devices.
Strong data-entry skills required - speed and accuracy.
Strong problem-solving ability and an aptitude for numbers.
Must be organized, detail-oriented, able to multi-task and prioritize, and meet deadlines.
Must have a good command of the English language, both oral and written, as well as strong interpersonal skills with a customer service orientation.
High School diploma or equivalent required
college level accounting classes or equivalent experience required
Minimum of 2 years’ accounting related experience required

Nice To Haves

Accounting Degree preferred but not required
not-for-profit experience a plus

Responsibilities

Compile, record, maintain, and track financial records for all campus ministry events.
Review all campus ministry invoices and expenditures to ensure accuracy before requesting or processing payment; resolve discrepancies found; prepare all vouchers for ministry expenditures in accordance with the requirements of the Accounting Department and campus ministry practices and procedures; submit to Accounting Department on a timely basis for processing; mail all checks made from the campus ministry checking account.
Prepare expense reports for all campus ministry staff members in accordance with the requirements of the Accounting Department and campus ministry practices and procedures; submit to Accounting Department on a timely basis for processing.
Maintain the campus ministry checkbook/checking account; reconcile the account on a monthly basis.
Prepare and process all cash/check deposits (collections, donations, fees, etc.) on a weekly basis.
Record all deposits and check payments in the campus ministry QuickBooks software.
Maintain accurate payee files for all transactions.
Prepare monthly financial reports using QuickBooks software; after Chaplain approval, submit to Central Administrative Office.
Assists Chaplain with preparation of annual campus ministry budget.
Provides financial support and guidance for campus ministry events; may assist with preparation and monitoring of contracts for event speakers and performers.
Other duties as assigned by the Chaplain.