Bookeeper

Eagle Tire•Federal Way, WA

About The Position

This document outlines the instructions for processing payroll using QuickBooks Online Payroll. It details the steps involved in preparing for payroll, running payroll, verifying information, submitting payroll, and post-payroll actions. It also covers processing unscheduled payroll and provides a simple workflow for payroll processing.

Requirements

Access to QuickBooks Online.
Sufficient funds in the payroll bank account.
Knowledge of payroll processing procedures.
Ability to verify employee hours, pay rates, and deductions.
Understanding of taxes, deductions, and benefits.
Attention to detail for reviewing paycheck information.
Ability to print paper checks and make pay stubs available.

Nice To Haves

Experience with QuickBooks Time.

Responsibilities

Verify the pay period and pay date.
Ensure all employee hours have been entered or approved.
Confirm inclusion of PTO, sick leave, vacation, holiday, overtime, bonuses, commissions, or reimbursements.
Ensure new employees are completely set up.
Verify employee pay rates and deductions.
Confirm sufficient funds are available in the payroll bank account.
Sign in to QuickBooks Online and navigate to Payroll.
Select employees to be included in the payroll.
Enter or review payroll information for each employee, including regular hours, overtime, salary, PTO, sick time, holiday pay, bonuses, commissions, and reimbursements.
Review imported hours if using QuickBooks Time.
Preview payroll to review each employee's paycheck, including gross pay, employee taxes, employee deductions, employer taxes, other deductions/contributions, and net pay.
Pay particular attention to employees whose paycheck is significantly higher or lower than normal.
Confirm the correct QuickBooks bank account is selected for payroll.
Perform a final review of pay period, pay date, employee hours, overtime, PTO/sick/holiday hours, bonuses, commissions, gross wages, taxes, deductions, benefits, net pay, and bank account selection.
Submit payroll after verification.
Confirm payroll was successfully submitted.
Confirm direct-deposit employees are scheduled for payment.
Print paper checks for employees who receive physical checks.
Make pay stubs available to employees.
Review payroll totals and save or review payroll reports.
Verify that payroll liabilities and tax information were recorded correctly.
Process unscheduled payroll for bonuses, commissions, or fringe benefits outside the normal cycle.