Bookkeeper

Parishes•Casselberry, FL

2d•Onsite

About The Position

The parish bookkeeper maintains records of financial transactions and supports the parish’s day-to-day operations by performing the more sensitive, complex office functions. Acts as the administrative support for the pastor and staff. The parish bookkeeper is the primary contact for the Diocesan Shared Accounting Services (DSAS). The Diocese of Orlando four core values lay the foundation for the work performed by employee. Authenticity: Conviction that God has called us to reflect exteriorly our inner life of faith in our daily living Respect: Affirming each person’s God-given dignity and uniqueness. Courage: Inspired by this gift of the Holy Spirit, we proclaim and live the Word of God fearlessly and devotedly. Commitment: Individually and collectively, we are steadfast to the team and its purpose.

Requirements

Requires an appreciation and respect for the Catholic Church and its teachings. Church employees must conduct themselves in a manner that is consistent with and supportive of the mission and purpose of the Church. Their public behavior must not violate the faith, morals or laws of the Church or the policies of the diocese.
Bachelor’s degree from an accredited university in a business-related field, finance and/or accounting required.
Demonstrated technical ability in accounting or finance with four (4) or more years of professional experience in positions of increasing responsibility.
Thorough knowledge of accounting principles and financial reporting methodologies.
Working knowledge of budgeting principles and practices (including use of spreadsheet software), general ledger and reconciliation practices.
Working knowledge of Microsoft Word and Excel.
A high level of organizational and interpersonal skill is required.
Attention to detail and working well with others is also required.
Must have the ability to manage and to present oneself professionally.
Ability to communicate effectively with subordinates.
Ability to communicate effectively with Pastor.
Confidentiality is essential.
Ability to apply basic mathematical concepts such as adding, dividing, and multiplying.
Ability to define problems, collect data, establish facts, and draw valid conclusions.

Nice To Haves

Experience with PDS, QuickBooks software, Paylocity preferred.

Responsibilities

Directs the management of the parish office.
Oversees the parish financial records; maintains historical records by filing documents.
Coordinates parish’s property and liability insurance, worker’s compensation, in collaboration with diocesan Risk Manager.
Attends all pastoral staff meetings, commission meetings and Parish Council meetings as necessary.
Attends all diocesan meetings, as necessary, representing the parish and the pastor.
Consults with and advises pastor on business and administrative matters that affect the parish.
Maintains good working relationships, effective communications between parish community, various groups, and outside authorities.
Professionally communicates and interacts with staff members, management team, and diocesan officials.
Facilitates enrollment of employees in Diocesan benefit plans per direction of the Diocesan Human Resources Office including insurances, annual enrollment, retirement, and 403 (B); provides on-going information and documentation to employees.
Handles new and terminating employee questions and paperwork; coordinates the Onboarding process in the HRIS system.
Responsible for all employment actions in the HRIS system; ensures documentation is accurate and sufficient; maintains accurate employment and pay records within the HRIS system.
Responds to employee payroll and human resources inquiries; collaborates with Diocesan Office of Human Resources as needed.
Oversees and implements the Diocesan background/fingerprinting requirements for the parish.
Acts as liaison between the parish and the diocese in financial matters.
Coordinates payroll, associated taxes, and reports through payroll service.
Ensures all employee timecards are accurate and approved by supervisors; submits payroll package to payroll office in a timely manner; works with payroll office in preparing payroll, associated taxes and reports; distributes checks.
Prepares bank deposits and records receipts.
Liaison for parish with the Diocesan Shared Accounting Services (DSAS). Duties include: Reviews codes and Approves AP; Responsible for bank deposits and receipt processing; Prepares, scans, and emails weekly accounting packages to DSAS; Reviews monthly and periodic reporting with DSAS Staff.
Staff liaison to Finance Committee(s).
Maximizes cash management resources.
Coordinates and reviews parish funds.
Complies with Federal, State, and local legal requirements by studying requirements; enforcing adherence to requirements; filing reports; advising management on needed action.
Performs moderately complex work under limited supervision and maintains professional discretion in processing matters of a sensitive or confidential nature from both a legal and ethical perspective.
Performs additional projects as required by the pastor.