Bookkeeper

Aston Carter•Chicopee, MA

3d•$32 - $36•Onsite

About The Position

This is is a family-owned construction company with more than 40 years of stability and a reputation for treating employees like part of the family. We are looking for a reliable and detail-oriented Bookkeeper / Office Manager who wants a long-term home and the opportunity to step into a key role as our longtime administrator transitions into retirement. About the Role This position supports daily bookkeeping, payroll, and office operations while working directly with the Treasurer and President. You will also supervise two part-time support staff and ensure smooth financial and administrative workflows across the business. The outgoing employee, Nancy, will remain through September to provide full training. Employee Value Proposition This role offers long-term employment, meaningful involvement in the business, and the opportunity to learn directly from a seasoned professional who will ensure a smooth transition before retiring. You will also supervise two part-time employees and become a key part of daily operations.

Requirements

Bookkeeping or accounting support experience
Proficiency in QuickBooks (required)
Strong Excel and Word skills
Experience with AP, AR, GL work, invoicing, and reconciliation
Ability to multitask and stay organized in a small office setting
Comfortable working independently and supporting leadership directly

Nice To Haves

Construction industry background
Experience with job cost systems
Familiarity with Open Systems accounting software

Responsibilities

Oversee AP, match and pay invoices, process invoices received via email
Perform weekly billing in Excel and Word
Process AR payments weekly and enter invoices and payments in Open Systems software
Work within the GL in Open Systems
Enter monthly manual journal entries
Verify account totals and post monthly information
Print and prepare monthly GL reports
Track AP and payroll for each job and phase using the Job Cost System
Process payroll and support related bookkeeping tasks in QuickBooks
Manage yearly renewals with ISNetworld and DCAM for Massachusetts
Assist with pension paperwork and insurance audits
Gather year-end documentation for the accountant
Answer phones, prepare proposals, file, scan, and support daily office operations
Supervise two part-time employees (AP and payroll support, plus AR and job site support)