Bookkeeper

Simard Automotive • Fairbanks, AK

3d

About The Position

The Bookkeeper will be responsible for maintaining accurate day-to-day financial records and transactions, including recording and categorizing financial activity in QuickBooks and other accounting systems. This role involves performing account and general ledger reconciliations, researching and resolving discrepancies, and assisting with month-end and year-end closing processes. The Bookkeeper will also maintain organized supporting documentation for financial reporting and audits, and assist the Chief of Staff and leadership team with financial information and special projects. Key responsibilities include managing accounts payable by reviewing and processing vendor invoices, reconciling vendor statements, preparing and processing vendor payments, and maintaining accurate vendor records. Additionally, the role involves supporting payroll processing, ensuring data accuracy, and responding to employee payroll questions. The Bookkeeper will also be responsible for maintaining organized, accurate, and audit-ready accounting records, assisting with financial reports, and supporting audit requirements. A crucial aspect of this role is identifying opportunities for process improvement in bookkeeping, accounts payable, and payroll, and collaborating with team members to implement or improve accounting systems and procedures. The successful candidate will take ownership of their responsibilities, follow through on deadlines, and contribute positively to the team and culture.

Requirements

• 3+ years of bookkeeping, accounts payable, or related accounting experience preferred.
• High school diploma or equivalent required.
• Experience with QuickBooks required/preferred.
• Strong proficiency with Microsoft Excel and spreadsheets.
• Working knowledge of bookkeeping and basic accounting principles.
• Strong attention to detail and a high level of accuracy.
• Excellent organizational and time-management skills.
• Ability to prioritize multiple responsibilities and meet deadlines.
• Strong analytical and problem-solving skills.
• Ability to research discrepancies and follow issues through to resolution.
• Excellent verbal and written communication skills.
• Ability to work independently while also contributing to a collaborative team.
• High level of professionalism, confidentiality, and integrity when handling sensitive financial and employee information.
• Ability to remain professional and effective during busy or stressful situations.
• Valid driver's license issued by the state of employment.
• Ability to read, write, and speak English fluently.
• Alignment with Simard Automotive/Point S Core Values and a willingness to contribute positively to our team and culture.

Nice To Haves

• Associate's degree in accounting, finance, or a related field preferred.
• Payroll processing experience is a plus.

Responsibilities

• Maintain accurate day-to-day financial records and transactions.
• Record and categorize financial activity in QuickBooks and other accounting systems.
• Perform account and general ledger reconciliations.
• Research and resolve discrepancies to maintain accurate financial records.
• Assist with month-end and year-end closing processes.
• Maintain organized supporting documentation for financial reporting and audits.
• Assist the Chief of Staff and leadership team with financial information and special projects as needed.
• Review and process vendor invoices for accuracy, proper approval, and correct account coding.
• Reconcile vendor statements and promptly research discrepancies.
• Prepare and process vendor payments, including checks and ACH payments.
• Maintain accurate vendor records, W-9s, tax documentation, and payment information.
• Communicate with vendors regarding invoices, payment status, and account questions.
• Coordinate with departments and store locations to obtain appropriate approvals and expense coding.
• Reconcile accounts payable activity to the general ledger.
• Assist with payroll processing, including data entry, review, and validation.
• Verify and update employee payroll information within the payroll system.
• Review payroll information for completeness and accuracy.
• Assist with direct deposit and payroll reporting.
• Respond professionally and confidentially to employee payroll questions.
• Maintain accurate and confidential payroll documentation and records.
• Maintain organized, accurate, and audit-ready accounting records.
• Assist with preparation of financial reports and supporting schedules.
• Provide documentation and information for internal and external audits.
• Support month-end and year-end reporting requirements.
• Help ensure financial transactions are recorded accurately and timely.
• Look for opportunities to make bookkeeping, accounts payable, and payroll processes more efficient.
• Assist with implementing or improving accounting systems, software, and procedures.
• Collaborate with managers and team members across the organization.
• Help develop and maintain clear, consistent accounting processes and documentation.
• Take ownership of assigned responsibilities and follow through on deadlines.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED