Bookkeeper / Purchasing & Inventory Coordinator

MACNY's Job Board•Town of De Witt, NY

3d•$55,000 - $75,000•Onsite

About The Position

Eagle Metalcraft is seeking a detail-oriented, dependable, and organized individual to join our team as a Bookkeeper / Purchasing & Inventory Coordinator. As a small manufacturing company, our team members wear several hats. This position combines bookkeeping, purchasing, inventory control, and general administrative responsibilities. The successful candidate will help maintain accurate financial records, purchase materials and supplies, monitor inventory, and support the daily operations of the company. The ideal candidate is trustworthy, eager to learn, comfortable managing multiple priorities, and able to work effectively in a fast-paced manufacturing environment. This is a full time, onsite position not eligible for remote work.

Requirements

High school diploma or GED.
Proficiency in Microsoft Excel, Outlook, and Word.
Strong mathematical, organizational, and recordkeeping skills.
Excellent attention to detail and accuracy.
Strong written and verbal communication skills.
Ability to prioritize multiple responsibilities and meet deadlines.
Ability to work independently while contributing to a team environment.
High level of integrity and discretion when handling financial and company information.
Ability to sit for extended periods while working at a computer.
Frequent use of computers, phones, and other office equipment.
Ability to occasionally walk through a manufacturing environment.
Ability to occasionally lift up to 20 pounds.

Nice To Haves

Associate degree in Accounting, Business Administration, Supply Chain, or a related field.
One to two years of bookkeeping, accounting, purchasing, or inventory experience.
Experience working in a manufacturing environment.
Experience with JobBOSS or a similar ERP system.
Familiarity with purchase orders, inventory transactions, and material requirements.
Basic understanding of accounts payable, accounts receivable, and general ledger activities.
Strong attention to detail and commitment to accuracy.
Dependable, professional, and positive attitude.
Ability to manage several responsibilities and adjust to changing priorities.
Comfortable learning new software, systems, and manufacturing processes.
Strong follow-through and problem-solving skills.
Ability to communicate effectively with vendors, customers, coworkers, and management.
Willingness to take ownership of responsibilities and assist where needed in a small-company environment.

Responsibilities

Process accounts payable, including matching vendor invoices to purchase orders, packing slips, and receiving records.
Prepare vendor payments and maintain accurate accounts payable records.
Generate customer invoices and assist with accounts receivable collections.
Record daily financial transactions accurately and promptly.
Reconcile bank, credit card, and general ledger accounts.
Assist with month-end and year-end closing activities.
Maintain organized financial records and supporting documentation.
Process employee expense reports.
Assist with payroll preparation and timekeeping records as needed.
Prepare basic financial reports, schedules, and spreadsheets.
Communicate professionally with vendors, customers, and internal departments.
Support financial reviews and audits by gathering requested documentation.
Create and issue purchase orders for materials, outside services, tooling, equipment, and operating supplies.
Review purchasing requirements and place orders based on production needs.
Obtain and compare vendor quotes for pricing, quality, availability, and delivery.
Confirm order acknowledgments, pricing, quantities, and delivery dates.
Follow up with vendors and expedite late or critical orders.
Communicate material shortages or delivery concerns to operations and management.
Maintain accurate vendor records, purchasing documentation, and pricing information.
Help evaluate vendor performance related to quality, cost, and on-time delivery.
Work with production, customer service, engineering, and management to support purchasing needs.
Assist in developing and maintaining positive supplier relationships.
Maintain accurate inventory records in the company’s ERP system.
Verify that purchased materials and supplies are received correctly.
Help resolve discrepancies involving quantities, pricing, receiving, and invoicing.
Monitor inventory levels and identify potential shortages or excess inventory.
Assist with cycle counts and physical inventory activities.
Investigate and correct inventory discrepancies.
Maintain organized records for raw materials, purchased components, supplies, and work-in-process items.
Support efforts to improve inventory accuracy and reduce obsolete or slow-moving inventory.
Provide general administrative and accounting support.
Help maintain organized electronic and paper records.
Assist other departments when necessary.
Perform additional tasks and special projects as assigned.