Industrial Services)

Tarpon Specialty Services•Corpus Christi, TX

13h

About The Position

Bookkeeper / Payroll & Billing Specialist | Tarpon Specialty Services | Aransas Pass, TX Manage billing, payroll, and financial operations for a growing industrial services company on the Texas Gulf Coast. This is a hands-on role — not clerical. Position Overview Tarpon Specialty Services is seeking a highly capable, detail-oriented Bookkeeper / Payroll & Billing Specialist to manage the financial operations of a fast-moving industrial staffing and services company. This role is responsible for invoicing, payroll processing, workers' compensation coordination, and financial tracking — all critical to protecting cash flow and profit margins. The right candidate will take genuine ownership of billing accuracy, timely collections, payroll compliance, and job-level financial performance. If you thrive in a results-driven environment and want to be essential to a growing operation, this role is for you.

Requirements

3+ years of bookkeeping experience, preferably in a service or industrial environment
Hands-on payroll processing experience (ADP experience a plus)
Familiarity with workers' compensation programs, audits, and insurance coordination
Strong proficiency in QuickBooks and Microsoft Excel
High attention to detail with the ability to manage multiple priorities independently
Comfortable working in a fast-paced, owner-operated business environment

Responsibilities

Prepare and submit accurate client invoices on weekly and monthly billing cycles
Track receivables and ensure payments are collected on time
Follow up on outstanding invoices and manage collections communication
Coordinate with project managers to verify billable hours and applicable rates
Process weekly payroll including overtime calculations and job-specific rate structures
Ensure ongoing compliance with federal and state labor laws
Manage timekeeping systems and verify employee hours against project records
Manage workers' compensation reporting, audits, and ongoing documentation
Coordinate directly with insurance providers on policy matters and claims
Maintain complete audit-ready records and assist in risk minimization efforts
Track labor costs against bill rates to monitor and protect job margins
Maintain current rate sheets across clients and project types
Perform margin analysis and provide actionable financial insights to leadership
Maintain accurate, organized financial records across all company accounts
Assist with month-end and year-end close processes
Serve as primary point of contact for CPA and external accounting firm