Bookkeeper & Payroll Assistant | WRL

Yempo Solutions

8h•Hybrid

About The Position

We have an exciting day shift opportunity available for a Bookkeeper & Payroll Assistant. Work from home or the office – you choose! Our client is a growing CFO and accounting services firm supporting values-led organisations. The client is seeking a highly organised and adaptable Bookkeeper & Payroll Assistant to support their growing outsourced finance department. This role primarily focuses on bookkeeping and operational finance support across multiple client entities, as well as payroll administration and processing.

Requirements

Strong bookkeeping experience using Xero
Experience in processing accounts payable and bank reconciliations
Experience working across multiple entities or clients
Strong Excel skills including formulas, formatting, sorting/filtering, pivot tables, reconciliations, and data review
Strong organisational and prioritisation skills
High attention to detail while working at speed
Ability to manage competing priorities and switch between tasks efficiently
Strong written and verbal communication skills
Ability to work independently and take ownership of tasks
Confidence in asking questions and escalating appropriately
Strong problem-solving mindset
Comfortable learning new systems and technology

Nice To Haves

Experience with Australian payroll processing
Experience using Employment Hero Payroll or Xero Payroll
Experience working in outsourced bookkeeping or finance environments
Exposure to AI tools or workflow automation
Experience supporting month-end processes

Responsibilities

Accounts Payable: Process supplier invoices accurately and efficiently, Monitor AP inboxes and maintain organised workflows, Follow up approvals with managers and clients, Reconcile supplier statements, Maintain clean and accurate supplier records
Bank Reconciliations: Perform daily and weekly bank reconciliations, Investigate and resolve reconciliation discrepancies, Maintain accurate reconciled balances across multiple entities
Accounts Administration: Assist with inbox management across clients, Maintain organised financial records and supporting documentation, Support transactional processing across multiple entities, Assist with month-end preparation and reconciliation tasks, Escalate issues, inconsistencies, or risks proactively
Client Communication: Communicate professionally with clients via email and virtual meetings, Follow up on missing information and approvals on time, Build strong working relationships with internal and external stakeholders
Payroll Support: Assist with payroll processing across weekly and fortnightly payrolls, Support payroll administration tasks within Employment Hero and Xero Payroll, Validate payroll data, timesheets, and supporting documentation, Assist with payroll reconciliations and reporting preparation, Process payroll changes, including new starters and employee updates, Escalate complex payroll matters appropriately
Systems, Technology & Process Improvement: Work confidently across Xero and other cloud-based finance platforms, Learn new systems and applications quickly, Identify opportunities to improve efficiency and workflows, Use technology, Google, and AI tools proactively to solve problems and improve productivity, Maintain accurate process documentation and follow established procedures