Bookkeeper III External Exam Date 05.20.26

Duval County Public Schools•Jacksonville, FL

20h•Onsite

About The Position

This position involves advanced technical-accounting and bookkeeping work. The Bookkeeper III reviews, processes, and maintains accounting and fiscal records, files, and documentation related to the receipt, transfer, and disbursement of school funds in accordance with relevant laws, rules, and procedures. This role also involves responding to inquiries and providing assistance to various school-related entities, including organizations, parents, students, vendors, staff, and other School Board personnel. The Bookkeeper III enters financial transactions and purchases into the District’s Internal Accounts Accounting Systems. This class is distinguished from the Bookkeeper II by a greater variety and volume of accounts, financial transactions, disbursements, students, and staff, particularly in schools with clubs and athletics. It is positioned above Bookkeeper II and below Financial Records Analyst.

Requirements

Four (4) year combination of education and accounting or bookkeeping experience which includes experience in at least one (1) of the following areas: accounts payable (posting and/or paying on accounts), accounts receivable, payroll, bank telling/cashiering, and bank statement reconciliation/financial analysis for multiple accounts.
Must be bondable.

Nice To Haves

Full-charge bookkeeping or prior school bookkeeping experience is preferred.

Responsibilities

Receives all monies for internal accounts; issues receipts; deposits and disburses monies; prepares check requests; and reconciles and verifies bank statements for school and community education, extended day, athletics, and summer camp.
Maintains records of stale-dated and NSF checks and contacts collections vendor in an effort to retrieve monies.
Reconciles and balances assigned accounts, performs year-end closing functions, and responds to and makes adjustments per annual internal audit.
Audits, reviews, and/or monitors internal and external groups (clubs/boosters etc.) and oversees all fundraising events and related paperwork and functions as liaison between school and group.
Assembles, verifies, and prepares detailed financial and statistical data and reports.
Performs general clerical functions in support of school staff.
Performs purchasing functions such as gathering, reviewing, tabulating and evaluating bid quotes for purchases; determine cost effectiveness; preparing and processing purchase and warehouse orders; verifying receipts against invoices; and maintaining records and reports.
Maintains central storeroom supplies for school including maintaining bid books and receiving orders and disbursing supplies to school staff.
Maintains equipment and maintenance agreement records and equipment BPI numbers; retires and transfers obsolete, broken or unneeded equipment; and monitors and logs in and out equipment checked out of school.
Calculates and makes payment to officials and security officers for working athletic events including entering employees into automated payroll system (SAP) to receive pay and refunds.
Requests and contacts bus transportation for field trips to include identifying funds for same from PTA donations, District funds, and from monies collected from students and paying for services rendered.
Performs other duties as assigned.