Bookkeeper II (Highways)

Tulsa County

9d•Onsite

About The Position

Under general supervision, assist in the maintenance of bookkeeping records by performing the following duties. This role involves assisting in various financial and administrative tasks within the Highway District 2 organization.

Requirements

Skill in typing 40-45 WPM
Skill in using a personal computer
Skill in 10-key by touch
Skill in MS Excel and Word to generate and maintain reports and spreadsheets
Skill in filing, Cititech and Cartegraph software programs
Knowledge of the principles and practices of bookkeeping
Knowledge of established departmental procedures, policies and regulations
Knowledge of laws, ordinances and regulations governing County financial matters
Knowledge of arithmetic
Knowledge of MS Word, Excel and personal computers
Ability to organize and present bookkeeping information in prescribed form
Ability to make mathematical calculations with speed and accuracy
Ability to perceive clerical errors
Ability to exercise initiative and independent judgement
Ability to understand and follow oral and written instructions
Ability to be able to work efficiently under time constraints, determine priority of assignments/projects and be able to complete assignments/projects in a timely manner making necessary mathematical calculation switch speed and accuracy
Ability to deal tactfully with others
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals
Ability to write routine reports and correspondence
Ability to speak effectively before groups of customers or employees of organization
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals
Ability to compute rate, ratio, and percent and to draw and interpret bar graphs
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form
Ability to deal with problems involving several concrete variables in standardized situations
Knowledge of Accounting software
Knowledge of Database software
Knowledge of Internet software
Knowledge of Inventory software
Knowledge of Order processing systems
Knowledge of Payroll systems
Knowledge of Spreadsheet software
Knowledge of Word Processing software
Education equivalent to graduation from a standard four year high school
Supplemented by Vo-Tech courses in Secretarial Science including key boarding, bookkeeping and accounting
Over two years satisfactory full-time paid employment in general bookkeeping

Responsibilities

Assist in preparing purchase orders and quote sheets.
Reconcile receiving tickets, invoices and purchase orders.
Assist in closing out purchase orders.
Maintain balances on control ledgers.
Maintain vendor files and other related files.
Contact vendors for invoices, delivery tickets and prices as needed.
Assist in the maintenance of files.
Assist with upkeep of departmental Capital inventory records.
Answers incoming phone calls and records citizen complaints and uses this information to create work orders in the Cititech and Cartegraph systems.
Assist with the purchasing process; for collecting quotes and request for products and services; assigning commodity codes; generation of purchase orders in the Munis and Cititech systems; maintenance of internal records for receiving; the closing process including cancellation if needed.
Collect time entry information from department supervisors in order to maintain payroll records of daily information for each employee for entry into Munis payroll system as well as Cititech system.
Perform other duties as assigned.