BOL Coordinator (Mon - Fri 9am-5pm)

RK Logistics Group, Inc•East Farmingdale, NY

13h•Onsite

About The Position

The BOL Coordinator is responsible for reviewing historical shipping and billing records, scanning and organizing Bills of Lading, researching invoice details, and creating accurate data reports based on historical information. This role requires strong attention to detail, organizational skills, and the ability to identify discrepancies across shipping documents, invoices, and archived records. The role also requires accuracy and confidentiality when handling company records and customer or billing information.

Requirements

High school diploma or equivalent required; associate degree or administrative, logistics, accounting, or business coursework preferred.
Previous experience in data entry, document control, transportation, logistics, billing, accounting support, or administrative records management preferred.
Familiarity with Bills of Lading, invoices, freight documents, or shipping records is a plus.
Proficiency with Microsoft Excel, Microsoft Word, Outlook, scanning equipment, and electronic filing systems.
Ability to accurately enter, compare, and analyze information from historical records.
Strong attention to detail and ability to maintain accuracy while working with large volumes of documents.
Ability to work independently, manage repetitive tasks, and meet deadlines.
Strong organizational, communication, and problem-solving skills.
Document scanning and digital file organization
Data entry and spreadsheet reporting
Invoice and shipment record review
Accuracy and quality control
Confidential records handling
Time management and prioritization
Clear written and verbal communication
Ability to identify and report discrepancies

Nice To Haves

associate degree or administrative, logistics, accounting, or business coursework
Familiarity with Bills of Lading, invoices, freight documents, or shipping records

Responsibilities

Review historical shipping, billing, and logistics records to locate and verify Bill of Lading information.
Scan, upload, and electronically organize Bills of Lading and related shipping documents.
Search through invoices and supporting records to confirm shipment details, billing accuracy, dates, customer information, and freight documentation.
Identify missing, incomplete, or inconsistent documentation and escalate discrepancies to the appropriate department or supervisor.
Create and maintain accurate reports based on historical shipping and invoice data.
Compile data from multiple sources into spreadsheets, databases, or reporting tools as needed.
Maintain organized electronic and physical filing systems for BOLs, invoices, and supporting records.
Communicate with internal teams such as accounting, logistics, shipping, customer service, and management to resolve documentation questions.
Follow company procedures for document retention, confidentiality, accuracy, and data integrity.
Other duties as assigned.