Board Liaison and Program Manager

Glenmede Trust Co•Philadelphia, PA

22h•Hybrid

About The Position

This position acts as an integral team member in the Office of the Corporate Secretary, within the company’s Legal & Compliance department, focused on managing meetings and materials for the Company’s Board of Directors. The role includes both board relations and internal team coordination and strategic development. Glenmede is an independent, employee-focused firm that offers the infrastructure of a large company with the client focus of a boutique. This position will operate in a hybrid work environment, 3 days per week in the office (Philadelphia, PA).

Requirements

Bachelor’s degree preferred or equivalent experience required.
3+ years of relevant experience.
Advanced knowledge of Microsoft Office.

Nice To Haves

Experience with Diligent Board portal functions is preferred but not required.
Strong interpersonal and communication skills with Directors and other external contacts.
Ability to work independently and as a team member, be proactive and self-motivated.
Proven organizational and problem-solving skills.
Proven ability to work well under pressure with attention to detail.
Maturity and proven respect for confidentiality.
Excellent written and oral communication skills with proven ability to present, write, edit, and organize thoughts in a clear, concise, and well-organized manner.

Responsibilities

Assist with planning for Board and Committee meetings by working with the Corporate Secretary (CS) and Executive Team to build and proof Board and Committee agenda books in the Diligent portal.
Utilize other portal functions as needed such as Questionnaires, Voting, and Calendar.
Coordinate all calendaring, including the scheduling of internal planning meetings.
Manage Board meeting logistics, including coordinating with internal presentation teams, Dining/Office Services, preparation of Director itineraries, and day of meeting support.
Coordinate all technology for virtual and hybrid Board and Committee meetings.
Assist directors with technology requests, working with the Help Desk as needed.
Coordinate follow up tasks for all Board related activities.
Coordinate director travel arrangements and associated expense management.
Manage the Director compensation process, including drafting fee statements and coordinating payments with accounting.
Develop understanding of the policies and procedures of the Office of the Corporate Secretary and coordinate and draft updates, as needed.
Contribute to the development and management of Office of the Corporate Secretary and Legal department’s information technology, data and document management systems development.
Provide support in the management of outside legal vendor relationships and associated expense management.
Participate in special projects and identify process improvements.
Carry out other duties and responsibilities as assigned and carry out all responsibilities in compliance with company policies, procedures and practices.