Biomedical Program Coordinator
About The Position
The Department of Biology is one of the largest and most academically active units within the College of Sciences and Humanities. Building on a long record of excellence in teaching, research, and service, the department provides rigorous, hands-on programs that prepare students for success in the biological and biomedical sciences. Biology hosts a robust graduate program and a large biomedical sciences undergraduate program. These programs require considerable communication and support for our students. The Department of Biology at Ball State University invites applications for a full-time Program Coordinator to assist the Directors of these programs. This is a full-time, 12-month position with the potential to be hybrid. Candidates for searches must have current authorization to be employed in the United States without employer sponsorship.
Requirements
- Associate degree in Biology, biomedical science, or an equivalent combination of education and experience.
- At least one year of office administrative/secretarial or related experience.
- Proficiency in Microsoft Office Suite including Word, Excel, Outlook, and PowerPoint.
- Current authorization to be employed in the United States without employer sponsorship.
Nice To Haves
- Bachelor’s degree in biology, biomedical science, or a related field from an accredited institution.
- Experience with online portal software systems.
Responsibilities
- Manage Communications: Respond to program inquiries and maintain student communication lists.
- Assist in tracking applicants through university systems (i.e. Stellic).
- Serve as a program communication liaison with faculty and administration.
- Assist with event planning: Assist with organization/preparation of student orientation and faculty-student mixer events.
- Assist with organization and marketing of Fall Seminar Series.
- Assist with program management: Assist with administration and tracking of TA evaluations.
- Assign student offices and maintain an office space inventory.
- Help to maintain program handbooks and websites.
- Participate in professional training and development as necessary.
- Act as back-up for the program directors.
- Manage applications and track student progress: Manage student degree audit requests and maintain the accuracy of digital degree records, including processing exemptions and resolving record discrepancies
- Track applications.
- Assist with tracking student progress through the programs (coursework, milestones, paperwork).
- Perform other related duties as assigned.
- Maintain regular and predictable attendance.
Benefits
- Paid 10 to 24 vacation days
- 12 sick days
- 10 holidays a year
- Paid parental leave (6 weeks)
- Affordable health and dental insurance
- Robust long-term disability and life insurance plans
- Range of retirement benefits
- 90 percent of your child's (or children's) undergraduate college tuition at Ball State
- 100 percent of the tuition costs for you to earn your undergraduate degree
- 80 percent of your graduate tuition
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
