Biomedical Asset and Inventory Specialist

OU Health•Oklahoma City, OK

1d•Onsite

About The Position

Under limited direction, this role is responsible for administering and maintaining the OU Health Teletracking Real Time Location System (RTLS). Key responsibilities include training end-users, managing inventory for durable medical equipment, collaborating with cross-functional teams to reduce equipment rental costs, facilitating the disposal of excess and defective assets, and assisting with equipment inventory projects. The specialist will also support equipment location needs for vendors, internal customers, and the Biomed department, monitor and replace RTLS device batteries as needed, and ensure compliance with regulatory requirements.

Requirements

Associate’s degree required.
2 or more years of work experience required.
Strong Excel skills, able to create and modify macros, create complex formulas and Pivot tables a plus.
Advanced experience interpreting construction documents.
Ability to perform labor required for battery replacement.
Experience in a hospital setting.
Familiarity with TJC Elements of Performance and mandatory compliance requirements.
Ability to multitask, strategize, and prioritize.
Ability to analyze metrics and reports.
Able to think creatively and implement solutions/solve problems, even when unfamiliar with the task at hand.
Effectively communicate and partner with teammates and colleagues.
Proficiency in completing electronic documentation using technological tools (e.g., IPad, IPhone) and familiar with technological programs (e.g., Microsoft Office).
Experience developing and maintaining good customer relations at all levels (e.g., nurses, doctors, leadership, team members, external customers).
Strong communication skills with the ability to communicate technical issues to the customer in an easy to understand manner.

Nice To Haves

Bachelor’s degree in a technical or medical field preferred.
4 or more years of experience in inventory management or logistics preferred.
Experience with LEAN and/or Six Sigma.
Experience coaching, mentoring, and leading others.
Project management experience.

Responsibilities

Administering and maintaining the OU Health Teletracking Real Time Location System (RTLS).
Training end-users on the RTLS system.
Inventory control for durable medical equipment.
Working with cross-functional teams to reduce equipment rental costs.
Enabling disposal of excess and defective assets.
Assisting with equipment inventory projects.
Assisting with equipment location needs for vendors, internal customers, and the Biomed department.
Monitoring battery condition in RTLS devices and replacing them as necessary or according to a schedule.
Managing the RTLS application and system devices.
Working with multi-faceted teams on renovation and expansion construction projects that may include RTLS.
Creating training programs for end-users and implementing training on the RTLS system.
Assisting with the creation of reports with relevant data from the RTLS system.
Adding and deleting inventory items to and from the RTLS system, and creating groups as needed for managed devices.
Working directly with the Biomed team on preventive maintenance completion percentages by utilizing the RTLS system.
Leading others as needed regarding appropriate policies, procedures, hospital protocol, and completing necessary documentation.
Establishing and engaging in proactive daily status updates with customers to ensure resolution and proper follow-up, leading to strong interdepartmental relations and satisfaction.
Implementing facility business goals/objectives and managing key performance indicators (KPIs).
Representing the interests of customer departments and the system at large, attending meetings to facilitate expansion and support of new equipment, systems, or integrations, while optimizing resources.
Managing RTLS vendor’s service delivery processes, system expansions and contractions, and battery life.
Assisting Biomed department staff to meet or exceed The Joint Commission, State Department of Health and Human Services, Occupational Health and Safety requirements, and all other applicable regulatory requirements (FDA, CAP, etc.).
Completing all planned Quality and Compliance training within the defined deadlines.
Identifying and reporting any and all customer quality or compliance concerns immediately to the Quality Organization.
Ensuring all work orders, vendor service reports, time and expense reports, PM activities, purchase orders, and other duties are documented in an accurate and timely manner.
Focusing on efficiency, adoption or creation of standard work practices, and LEAN.
Performing other duties assigned.