Billings, Senior Associate

L3HHCM20•Hamilton, ON

3d•Onsite

About The Position

Responsible for timely and accurate Customer Invoicing and Wide Area Workflow (WAWF) submissions while adhering to audit controls and billing procedures. Reviews billing documentation to meet contractual requirements. Maintains Consultants, Distributors, and Representatives (CDR) commission logs while ensuring proactive, transparent communication.

Requirements

Basic to Intermediate Excel and Word skills
Attention to detail
Excellent communication and interpersonal skills
Excellent organizational skills
Ability to develop strong working relationships with related key managers and support staff
Ability to work to compressed deadlines
A focus on continuous improvement
Ability to multi-task and to work independently
Flexible, dependable, and committed to job performance
Requires practical knowledge of job area.
Bachelor’s Degree and a minimum of 2 years of prior related experience.
Graduate Degree or equivalent with 0 to 2 years of prior related experience.
In lieu of a degree, minimum of 6 years of prior related experience.
College graduate with a diploma in accounting, finance, or business administration

Nice To Haves

Experience in a large company environment and proven problem-solving skills is an asset
Knowledge of ERP LN is an asset

Responsibilities

Generate invoices through ERP system and Pro-Forma invoices via MS Excel where required
Enter invoices into various customer owned invoicing repository portals
Enter Wide Area Workflow (WAWF) shipments or completion of services into the Procurement Integrated Enterprise Environment (PIEE)
Distribute customer invoices and credits upon receipt of invoice requests and approvals via ERP LN
Obtain management approvals in accordance with audit controls, internal procedures, and requirements
Gather appropriate documentation that supports the invoicing terms for a specific good or service per the purchase order
Prepare correspondence to customers as required and distribute documentation
Maintain records and retention repositories for invoices and management approvals
Collaborate cross-functionally with Accounting, Contracts, Program Management, and Customer Service departments to ensure timely customer invoicing and resolve inquiries
Prepare initial Consultants, Distributors, and Representatives (CDR) commission log upon ERP LN approval and distribute communication of total contract commissionable amount to the CDR
Update CDR commission logs monthly or as requested by the CDR for customer invoices sent and paid
Notify CDRs with updates to commission logs and communicate when they are permitted to invoice WESCAM
Upon CDR invoice, compile appropriate documentation to support the invoice and prepare the electronic signature record for L3Harris approvals