Billings Coordinator

Legence • San Jose, CA

1d • $30 - $36 • Onsite

About The Position

Therma is currently seeking a Billings Coordinator located in San Jose, CA. The Billings Coordinator will be integral in collaborating with Project Managers to facilitate the generation of various monthly billings.

Requirements

• Proficiency in MS Excel is essential.
• Exceptional organizational and problem-solving skills, attention to detail, and the capability to manage multiple tasks simultaneously are required.
• Must be able to maintain accuracy and efficiency while meeting tight deadlines.
• Excellent communication skills, both verbal and written, are necessary for effective interaction with project managers, customers, and co-workers.

Nice To Haves

• A Bachelor's degree in Accounting, Finance, or a related field is preferred.
• Experience in the construction industry is beneficial.

Responsibilities

• Generate comprehensive customer billing packages, including pay applications, schedules of values, affidavits, and waivers.
• Review and audit billing rates for each employee across different categories, covering regular, overtime, and double-time hours.
• Examine and approve allowable fees and user-defined markups; configure special rates for certain equipment codes and inventory items as required.
• Assist in managing and maintaining project-specific billing rates and markups.
• Systematically archive billing records and history.
• Collaborate with the Billing Team to issue Lump Sum billings as necessary within the monthly billing cycle.
• Address and resolve job cost discrepancies as they arise.
• Create Time & Material (T&M) billings based on actual, committed, and forecasted project costs promptly.
• Dispatch invoices via email and vendor online portals efficiently, accurately, and promptly.

Benefits

• 401(k) Plan with Company Match: Currently match contributions dollar-for-dollar up to 4% of eligible pay; immediate vesting.
• Health & Welfare Benefits: Employer provided medical, dental, vision, prescription drug, Employee Assistance Program and accident & illness coverage.
• Life and Disability Insurance: Employer provided basic life insurance and AD&D valued at 50K coverage amount with the option for voluntary buy up for additional coverage.
• Time Off: Flexible non-accrual vacation (separate from CA sick leave); company holidays per policy.
• Expenses: Business travel and related expenses reimbursed per company policy.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level