Billing Support Specialist I

Squan Default•Fishkill, NY

6d•Onsite

About The Position

This role involves working closely with construction personnel to ensure accurate invoicing and drive positive cash flow. The Billing Support Specialist I will be responsible for obtaining supporting information for invoices, validating daily field reports, tracking job-to-date quantities, and coordinating with various teams to resolve any issues that may prevent timely invoice submission. The position also requires managing client relationships related to finance and invoicing, maintaining trackers for reporting, and assisting with change orders. The specialist will utilize the GIS system for reporting and updates, and must adhere to daily timesheet submission requirements.

Requirements

Must be 18 or older.
Able to work with minimal supervision and complete tasks assigned in a timely manner.
Ability to Multi-task and track many incoming/outgoing items simultaneously.
Valid driver’s license and excellent driving record.
Must be able to pass pre-employment drug test and background check.
High school diploma or GED
Proficient in Microsoft Office Suite and with various other software programs.
Ability to communicate professionally at all times, with clarity at the frequencies required by management and customers.
Work independently with minimal supervision.

Nice To Haves

Bi-lingual (Spanish/English)
Bachelor’s degree business administration, finance, accounting, or a related degree
Two years of experience in telecommunication, logistics coordination, or project coordination.
Experience with accounting/invoicing software such as Sage.

Responsibilities

Obtain supporting information from construction personnel to create invoices.
Work with construction managers to guarantee accurate daily field reports for in-house and subcontractors and validate when appropriate.
Track job-to-date quantities and ensure duplicate daily field reports are not entered into the system nor paid out.
Coordinate with the construction team and engineering team on red lines and closeout packages.
Oversee client relationships through regular communication with the billing team and client personnel associated with finance and invoicing.
Ensure invoices accurately reflect correct totals, correct unit coding, and accurate quantities.
Drive positive cash flow by coordinating payment of invoices and following up on past due invoices.
Keep trackers current for reporting of billing, job to date quantities, and various statuses.
Stay current with NTPs and awards for applicable projects to understand backlog and changes to quantities/billing protocols.
Assist project manager with creating change orders or adjustments to PO quantities.
Adhere to the timelines for invoice submittal, approval, and project closeout.
Collaborate with project manager to overcome obstacles preventing timely invoice submission and approval.
Attend client meetings from time to time with project manager as needed.
Work within GIS system to pull reports, review daily field reports, and update statuses.
Submit timesheets daily with the appropriate time coded to the project, aspect, and task.
Perform other duties as assigned by management.