Billing Specialist

Aston Carter•Saint Paul, MN

6d•$21 - $24•Onsite

About The Position

The Billing Specialist supports a busy accounting team by accurately cross-matching billing data across multiple systems, resolving discrepancies, and ensuring correct pricing and tax coding for ready-mix concrete orders. This role offers a strong opportunity for someone with transactional accounting experience to deepen their billing expertise in a collaborative, mid-sized company environment that values critical thinking, flexibility, and professional growth.

Requirements

At least 6 years of transactional accounting experience.
At least 6 years of experience working in electronic or automated systems.
Hands-on experience coding invoices and processing billing transactions.
Practical experience with invoices, billing processes, and accounts payable activities.
Strong attention to detail and accuracy when reviewing pricing, tax codes, and invoice data.
Ability to work effectively in multiple systems and reconcile information from different sources.
Solid critical thinking and problem-solving skills for analyzing discrepancies and anomalies.
Strong collaboration and communication skills for working with internal teams.
Ability to manage workload during busy seasonal periods while maintaining quality and accuracy.

Nice To Haves

Associate's degree in Accounting is preferred.
At least 1 year of billing experience is preferred.
At least 1 year of accounts payable experience is preferred.
Experience working with OnBase or similar electronic document management systems is beneficial.
Comfort working with ready-mix concrete or construction-related billing is a plus.
Interest in taking on additional responsibility as skills and knowledge grow.
Willingness to learn new systems and processes in a mid-sized, team-oriented accounting department.

Responsibilities

Conduct thorough cross-matching of billing data between various systems to identify discrepancies, anomalies, and inconsistencies.
Collaborate closely with internal teams to gather, reconcile, and verify billing information from multiple sources.
Review sales tax codes on invoices to ensure accuracy and compliance with applicable requirements.
Check pricing details and accurately enter information for ready-mix concrete orders into the appropriate systems.
Work within the OnBase workflow to access, review, and manage electronic documents for specific customers.
Use OnBase as an electronic file cabinet to retrieve, store, and organize billing-related documentation.
Assist the Accounts Receivable (AR) team with billing inquiries, payment applications, and related tasks as needed.
Support the Accounts Payable (AP) team with invoice processing and coding when required.
Apply critical thinking to interpret billing codes, resolve data mismatches, and troubleshoot issues across systems.
Maintain accurate and timely billing records to support month-end and ongoing accounting processes.
Contribute to a positive team culture by communicating effectively and supporting colleagues during peak seasonal volume and staff absences.