Part-Time Billing Specialist: 20 – 24 hours/week

LRS Architects • Portland, OR

8d • Hybrid

About The Position

LRS Architects is seeking a detail-oriented and collaborative Billing Specialist, part-time, to support their project teams. This role involves accurate billing, maintaining project records, and coordinating consultant invoices. The ideal candidate enjoys organization, accuracy, and communication, and can thrive in a fast-paced professional environment with diverse internal and external partners.

Requirements

• Strong attention to detail and organizational skills
• Ability to manage multiple priorities and deadlines in a fast-paced environment
• Strong written and verbal communication skills
• Professionalism, reliability, confidentiality, and conscientious work habits
• Ability to work independently with minimal supervision
• A collaborative and service-oriented mindset
• Comfort communicating with a variety of internal and external stakeholders
• Up to 3 years of billing and/or accounts payable experience
• Proficiency in Microsoft Office applications including Excel, Word, and Outlook
• Strong technical accuracy and problem-solving skills
• Basic editing and proofreading skills
• Understanding of project-based workflows and billing processes

Nice To Haves

• Experience in a professional services environment such as architecture, engineering, or construction preferred
• Experience with project management software; Deltek Ajera preferred

Responsibilities

• Prepare, review, and distribute client invoices
• Coordinate with Project Managers regarding billing updates and revisions
• Maintain accurate client, consultant, and project records
• Process consultant invoices and support pay-when-paid tracking
• Manage project lifecycle documentation from project start-up through close-out
• Maintain organized digital and paper billing files
• Support reporting and process improvements related to billing and project tracking
• Ensure project billing requirements, supporting documentation, and related correspondence are maintained in accordance with company standards
• Support firm accounting if applicable

Benefits

• Schedule flexibility: Work where you thrive - with a mix of hybrid and in-office work.
• Competitive compensation with annual reviews and advancement opportunities
• Comprehensive benefits, including medical, dental, vision, and FSA plans for employees working 30 hours/week
• 401(k) with employer match to support your financial future
• Generous paid time off and 7+ paid holidays annually, prorated for part-time employees
• Support for licensure, certification, and continuing education to help you grow
• Collaborative, inclusive culture that values mentorship, balance, and equity.
• A meaningful role in a firm that has been named an Oregonian Top Workplace annually since 2016, with majority women-ownership, certification from the WBENC, and an ILFI Just Label.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed