Billing Specialist

Casella Waste Systems, Inc.•, VT

73d•$21 - $23•Hybrid

About The Position

The Billing Specialist performs a variety of routine and non-routine, simple to moderately complex billing functions to ensure the proper preparation of accurate, timely bills to customers in accordance with service contract terms and is responsible for related activities. This role typically entails responsibility for customer accounts. While this position may offer remote flexibility, candidates must be available to travel to the office for onboarding, training, and periodic in-person collaboration. Preference will be given to candidates who can work primarily in person at our Rutland location; however, we are open to remote/hybrid arrangements for highly qualified applicants. The hiring range for this role is $21.00 to $23.00 per hour. Final compensation will be determined based on experience and skills. We believe in transparent pay and career development. This role offers growth opportunities, with clearly defined career paths, regular feedback, skill-building opportunities, and access to internal advancement. Compensation may increase with expanded responsibilities or promotion.

Requirements

Strong relationship management skills
High level of attention to detail
Proficiency in the Microsoft Office suite—particularly Excel
Excellent verbal, written, analytical, and formal presentation abilities
Capacity to work accurately under pressure in a fast‑paced environment
Thorough understanding of billing transactions and processes is essential
Advanced Excel skills, including experience with Pivot Tables, SUMIFS, VLOOKUP/XLOOKUP, and formula‑driven spreadsheets
3–10 years of experience in billing, accounts payable, accounting, bookkeeping, or large‑scale enterprise billing
A high school diploma or GED is required
Ability to meet specific monthly billing cycle deadlines
Legal eligibility to work in United States

Nice To Haves

Prior experience in the waste industry
Previous remote or hybrid work experience
An accounting or finance‑related degree or background is preferred

Responsibilities

Gains a thorough understanding of all components that make up the operations of Casella Resource Solutions (CRS), including the different lines of business, customer base, equipment, division structure, and services offered by the company to increase efficiency and value in our billing process.
Understands correct procedures for billing and processing sales adjustments for assigned accounts within the billing systems to enable efficient billing processes, and is knowledgeable of Casella’s systems, operations, and processes to supply information upon request of the customer and/or other department.
Audits weight tickets for the current month prior to the month-end close to ensure accurate billing.
Maintains on-time monthly invoicing for all CRS-assigned accounts.
Reconciles monthly rebate accounts associated with assigned customers/vendors and makes any necessary corrections.
Understands how to run billing reporting when necessary.
Assists the Collection department and the finance team with special project assignments as needed.
Maintains monthly customer-specific reporting requirements.
Completes monthly customer-level profit and loss spreadsheet after billing conclusion at the end of the month.
Participates in training and other learning opportunities to expand knowledge of the company, products, sales, and services, and performs any other duties needed to help drive our vision, fulfill our mission, and/or abide by our core values.