Billing Specialist – Deltek Costpoint / Accounts Receivable

Moseley Technical Services, Inc.•Huntsville, AL

2d•Onsite

About The Position

We are hiring a Billing Specialist to support customer invoicing, accounts receivable, billing reconciliation, and cash collection activities in a project-based billing environment. This role supports invoice processing and customer billing portals, Quickbase-to-Deltek Costpoint reconciliations, unbilled accounts receivable monitoring, billing discrepancy resolution, and month-end and year-end reconciliation activities to improve billing accuracy, reduce invoice cycle times, and support cash conversion performance.

Requirements

Associate's degree in Accounting, Finance, Business Administration, or a related field preferred; an equivalent combination of education and relevant work experience will be considered.
Intermediate proficiency in Microsoft Excel, including sorting, filtering, formulas, and data analysis.
Ability to work across multiple systems, databases, and spreadsheets to process, reconcile, and analyze billing data.
Demonstrated organizational, analytical, and problem-solving capabilities necessary to manage multiple billing priorities and deadlines.
Ability to collaborate with internal teams and external customers to research and resolve billing and invoicing issues.

Nice To Haves

Experience in project-based, service, construction, contract, or government contracting billing environments.
Experience using ERP systems, preferably Deltek Costpoint.
Experience processing customer invoices and managing submissions through customer billing portals.
Experience performing billing reconciliations and researching and resolving invoice discrepancies.
Experience supporting accounting, accounts receivable (AR), accounts payable (AP), or order-to-cash processes.

Responsibilities

Process and submit approved customer invoices accurately and within established billing timelines.
Manage invoice delivery through customer billing portals and other required submission channels.
Perform Quickbase-to-Costpoint reconciliations and investigate discrepancies between systems.
Review billing transactions for accuracy, completeness, and required supporting documentation before invoice submission.
Research and resolve billing discrepancies, rejected invoices, and customer billing inquiries.
Monitor unbilled accounts receivable and escalate aging or unresolved items to appropriate stakeholders.
Support accounts receivable and collection efforts by resolving billing issues that may delay customer payments.
Maintain accurate billing records, invoice documentation, and supporting transaction data.
Coordinate with project managers, operations teams, and accounting personnel to ensure customer billing requirements are met.
Identify opportunities to improve billing processes, reconciliation controls, reporting, and invoice cycle times.
Support month-end and year-end billing and reconciliation activities.
Perform other billing-related duties as required.