Billing Specialist

IA Interior Architects

2d•Onsite

About The Position

The Billing Specialist administers all aspects of the invoicing process to include creating, distributing and closing client invoices and vendor payments. The company is looking for a candidate in MT, or PT zones as that is the area in which this role will be supporting.

Requirements

Bachelor Degree in Finance or Accounting, or equivalent work experience.
3-5 years or more related business experience.
Understanding of basic project accounting policies and procedures.
Experience with working with Accounts Receivable and Accounts Payable processes.
Ability to prioritize and manage deadlines.
Detail-oriented and organized.
Strong mathematical and computer skills.
Intermediate Microsoft Office skills, including Excel.
Ability to learn new systems and processes quickly.
Strong verbal and written communication skills.
Ability to communicate effectively with individuals at all levels and disciplines.

Nice To Haves

Familiarity with professional services and/or the AEC industry preferred.
Prior experience with Vision / Deltek Vision preferred.

Responsibilities

Create and process client, consultant, and vendor invoices accurately and timely, verifying compliance with organizational policies and contract payment terms.
Make appropriate changes/reclassifications.
Codes expenses, verifies and pays invoices, receives and posts receipts, reconciles balances, and maintains records within financial systems and other repositories.
Assist with new project setup to include billing and project folders.
Maintain the integrity of time transfers.
Review and research any unbilled time.
Order certificates of insurance.
Takes appropriate action with delinquent accounts, and researches and resolves concerns or discrepancies.
Process accounts payable and expense reports accurately and promptly.
Support Project Accountants with additional accounting responsibilities, as needed.
Provide additional transaction support regarding project time and expense activity.