Billing Specialist

ABM•Austin, TX

17d

About The Position

The Billing Specialist is responsible for supporting billing operations, vendor invoice reconciliation, and purchase order issue resolution across project, operations, and vendor partners. This role ensures invoice accuracy, timely processing, and effective coordination between internal teams and external vendors. The ideal candidate brings strong systems experience, attention to detail, and the ability to resolve billing and PO discrepancies in a fast-paced operational environment.

Requirements

Experience in a billing, accounts payable, invoicing, or related administrative or financial support role
Working experience with Corrigo, Coupa, Taulia, and SAP
Proficiency in Microsoft Office applications, especially Excel, Word, and Outlook
Experience with vendor invoice reconciliation and resolving invoice discrepancies
Strong attention to detail and ability to manage multiple tasks and follow-ups
Effective communication skills with the ability to work across project teams, operations teams, and external vendors
Ability to identify issues, research discrepancies, and drive resolution in a timely manner
Strong organizational and documentation skills

Nice To Haves

High school diploma or GED
Associate’s degree in business, accounting, finance, or a related field
3+ years of experience in billing, invoicing, accounts payable, or a related administrative or financial support role
Experience working with Corrigo, Coupa, Taulia, and SAP
Experience with vendor invoice reconciliation, purchase order matching, and discrepancy resolution
Experience supporting coordination between project teams, operations teams, and vendors
Strong working knowledge of Microsoft Office applications, especially Excel, Word, and Outlook
Experience supporting billing or procurement functions in a facilities, construction, service, or operations environment
Experience working with purchase orders, invoice matching, and vendor coordination
Familiarity with fast-paced, cross-functional operational teams

Responsibilities

Manage billing-related activities and support day-to-day invoice processing workflows
Review, reconcile, and resolve vendor invoice discrepancies to ensure accurate billing and payment processing
Serve as the liaison between project teams, operations teams, and vendors to resolve invoice and purchase order issues
Track and follow up on open invoice, billing, and PO exceptions through resolution
Coordinate with internal stakeholders to confirm billing details, service alignment, and required supporting documentation
Work within Corrigo, Coupa, Taulia, and SAP to monitor invoice status, reconcile records, and support issue resolution
Maintain accurate records, reporting, and documentation related to billing activity and invoice reconciliation
Use Microsoft Office applications, including Excel, Word, and Outlook, to manage reporting, communication, and documentation
Support process consistency and identify opportunities to improve billing accuracy and workflow efficiency
Communicate clearly with internal teams and vendors to ensure timely resolution of billing-related concerns