ISO Services - Billing Specialist (Flowood, MS)

Ergon Construction Group•Flowood, MS

33d•Onsite

About The Position

ISO Services is seeking a Billing Specialist to support branch operations by ensuring accurate, compliant time tracking and consistent billing. This role involves reviewing time submissions from the field, ensuring consistency with customer time tracking software, and timely billing in accordance with customer contracts and supporting documentation. Key responsibilities include preparing customer invoices, coordinating with project teams, ensuring customer alignment, and resolving billing disputes. The ideal candidate will be detail-oriented, organized, and experienced in contract-based or project billing within a fast-paced construction or industrial services environment.

Requirements

3+ years of billing experience, preferably supporting government and/or contract based billing
Strong understanding of contract review, timekeeping data, and invoice documentation
Excellent attention to detail with strong analytical and problem-solving skills
Effective communication and interpersonal skills
Ability to work independently and manage multiple deadlines
Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
Strong understanding of job costing, budgets, and labor tracking

Nice To Haves

Experience with Sage, Sage 100 Contractor, Procore, MyTrack, or similar project accounting systems preferred
Cost tracking experience preferred
Associates degree (or equivalent) preferred but not required

Responsibilities

Review time submitted from field supervision for all crafts and raising flags where totals are not consistent with expected/allowed durations
Allocate time within MyTrack to appropriate Purchase Orders/Work Orders
Ensure alignment with customer Accounts Payable to preempt approval/payment issues
Prepare, review, and process accurate billing submissions
Analyze contracts, purchase orders, and agreements to determine billing requirements (labor rates, materials, markups, and supporting documentation)
Develop and utilize billing checklists and financial reports to ensure accuracy and timely submission
Coordinate invoice dates and resolve discrepancies with internal and external teams
Partner with collections team to support accounts receivable efforts
Verify labor, equipment, material, and subcontract cost documentation prior to billing
Track invoice status, including approvals, submissions, rejections, and resubmissions
Facilitate courteous and professional collections where necessary