Billing Specialist II

Pape-Dawson Engineers • San Antonio, TX

3d

About The Position

Overview: This position is responsible for the project billing process, to include responding to client inquiries and verifying chargeable time, in accordance with established accounting standards and billing policy.

Requirements

• Associate’s Degree in Accounting or 3 year's experience in accounting/billing process with some college course work completed in accounting
• Intermediate to advanced computer literacy in MS Word, Excel, PowerPoint; any accounting software
• Ability to effectively manage high volumes of work with quick deadlines and changing priorities on a consistent basis
• Ability to effectively develop and maintain professional relationships with all level of employees in an organization in a fast-paced environment
• Must be able to work 8 am to 5 pm, Monday through Friday with occasional overtime as needed or requested

Nice To Haves

• Knowledge of Deltek Vantagepoint software is a plus but not required
• Experience in billing and receivables within the A/E industry preferred

Responsibilities

• Work with the Accounting Data Analyst on project initiation and client billing relative to consultant invoicing and reimbursable expenses
• Effectively communicate with Project Managers (PM) and Principals-in-Charge (PIC) regarding contract documents, change orders and other contract modifications, approvals and any additional services-related to billing
• Attend monthly billing meetings with PM's and PIC's
• Make transfers of employee billable hours and expenses
• Open and close projects/tasks/sub-tasks
• Research any issues to optimize the billing possibilities for the billing period
• Write off any receivables, labor or expenses as directed by the PM or PIC
• Prepare final invoice package containing draft and final invoices for billable projects, including applicable backup for approval by PM
• Mail/e-mail final invoices; scan and save client invoice copies with backup on network in accordance with standard procedures

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree