About The Position
About the Job Compile data and prepare invoices, bills of lading and credit memos for billing. Compile amounts due from records such as purchase orders, sales tickets and charge slips. Schedule: Standard hours: Monday–Friday, 8:00 AM – 5:00 PM Overtime: Required during high‑volume billing periods, typically the first week of each month and the first weekend, with occasional additional weekend days as needed. What You Will Be Doing Process a variety of billing transactions accurately and efficiently. Receive, prepare, and review billing files from multiple sources for invoicing or upload into billing systems. Enter and upload information into billing systems and calculate amounts due. Prepare invoices detailing products and/or services billed. Process credit memos and credit forms for returns, corrections, or client adjustments. Post billing transactions to accounting records such as worksheets, ledgers, or system files. Analyze monthly billing data to identify variances and ensure accuracy. Perform data entry, balancing, and reconciliation tasks using Excel and internal systems. Develop and maintain documentation for assigned billing processes. Assist with special projects and task improvements as assigned. Report process flow issues to the Billing Supervisor and collaborate on solutions. Work with internal customer service teams to address billing‑related inquiries.
Requirements
- High school diploma or GED required.
- Experience in billing, bookkeeping, data entry, or office operations preferred.
- Knowledge of billing principles and basic accounting concepts.
- Proficiency with Microsoft Excel; ability to perform data entry, compare data, and support balancing tasks.
- Ability to work accurately under firm deadlines, especially during peak billing periods.
- Strong organizational skills and attention to detail.
- Ability to communicate effectively both verbally and in writing.
- Ability to maintain confidentiality and follow established procedures.
- Strong teamwork skills and the ability to build effective working relationships.
Nice To Haves
- Experience in billing, bookkeeping, data entry, or office operations preferred.
Responsibilities
- Process a variety of billing transactions accurately and efficiently.
- Receive, prepare, and review billing files from multiple sources for invoicing or upload into billing systems.
- Enter and upload information into billing systems and calculate amounts due.
- Prepare invoices detailing products and/or services billed.
- Process credit memos and credit forms for returns, corrections, or client adjustments.
- Post billing transactions to accounting records such as worksheets, ledgers, or system files.
- Analyze monthly billing data to identify variances and ensure accuracy.
- Perform data entry, balancing, and reconciliation tasks using Excel and internal systems.
- Develop and maintain documentation for assigned billing processes.
- Assist with special projects and task improvements as assigned.
- Report process flow issues to the Billing Supervisor and collaborate on solutions.
- Work with internal customer service teams to address billing‑related inquiries.
Benefits
- Competitive compensation and benefits package.
- Opportunities for growth within a supportive and collaborative team.
- Training and development to build skills in billing operations, financial systems, and Excel.
- A stable work schedule with predictable monthly overtime cycles.
- A culture that values accuracy, reliability, and continuous improvement.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
Number of Employees
5,001-10,000 employees
