Billing Services Assistant

Seyfarth Shaw LLP • Chicago, IL

6d • $50,000 - $52,000 • Hybrid

About The Position

As a Billing Services Assistant, you will be responsible for assisting the Billing Services Team with a wide range of billing tasks including, but not limited to, daily time entries, assisting with invoice back up, client data entry changes, client rate changes etc. You will be responsible for working cross-functionally with various team members to ensure the data on the invoices is correct before the invoice is submitted to the Client by our Billing team.

Requirements

• College degree preferred or equivalent work experience
• One year of legal billing experience preferred
• Experience with Aderant Expert preferred
• Proficiency in basic Microsoft Office
• Excellent oral and written communication skills
• Ability to prioritize effectively

Responsibilities

• Review and enter all rate exceptions. Working with billing coordinators, secretaries, and/or partners to clarify distinct rate requirements prior to processing.
• Ensure timekeeper maintenance, including opening and terminating timekeepers in Aderant.
• Maintain the online workflow database and accurately enter client and matter information in the financial system
• Responsible for processing maintenance requests submitted to the CMI email inbox
• Advise firm attorneys and support staff in all offices regarding intake form and system setup questions
• Maintain DailyTime mailbox and respond to individual requests.
• Initiate requests for supporting documentation and review for accuracy.
• Log, generate, and distribute financial reports based on audit requests from clients in a timely fashion.
• Perform additional general office duties as assigned by the Billing Services Supervisor, including answering calls for the department, opening mail and preparing mail logs, responding to email requests and supporting various office administrative requests.
• Assist with back-up requests as needed.

Benefits

• Seyfarth provides competitive salary and benefits at all levels, and our culture embraces the entrepreneurial spirit of its professionals like no other firm.
• We offer a comprehensive package of benefits including paid time off, medical/dental/vision insurance, and 401(k).

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 1,001-5,000 employees