Billing Processor Intern (part-time)

BayView Industries of Green Bay Inc•Green Bay, WI

16d

About The Position

The Billing Processor Intern (part-time) is a key member of the revenue cycle within the Bay Family of Companies’ General Accounting Team.

Requirements

Accounting student, or enrolling in accounting/finance program in school

Nice To Haves

2 years of data entry experience, preferred
Billing, invoicing, or experience in Microsoft D365 ERP Software platform a plus

Responsibilities

Reviews warehouse and direct sales orders, posting customer invoices by resolving discrepancies following the Billing Department and Company’s established policy and procedures.
Verify quantities for each shipment within our ERP Software from Picking list to posting screen.
Run a Billing edit report and resolve all exceptions prior to posting across all business lines.
Place sales on hold for corrections and verifications, while initiating timely follow-up to ensure continuous delivery of invoicing to our customers.
Research customer returns seeking approval for requests exceeding established limits.
Data enters all approved sales adjustments and credit/rebills.
Keep Supervisor informed of WIP – Work in Progress, processing needs, and escalations.
Manually indexes backup emails and scans into our PDF viewer companion application.
Completes weekly reporting to capture missing sales and timely follow-up.
Receives and validates state sales tax exemption certificates for resale and jobs, ensuring all information is captured appropriately to identify the job and locate the exemption certificate for audits.
Completes filling of completed work electronically and hard copy as required.
Receives approved customer setup forms and enters within the system following procedural. requirements, incorrect entries impact customer billing, statements, and reporting.
Enters new invoicing into our customer’s EDI portals.
Completes ERP system research and notational standards with every customer contact, internal and external.
Complete calls with divisions and internal departments as needed to resolve inquiries.