Billing Operations Coordinator
Long View Systems•Calgary, AB
•CA$46,000 - CA$60,000•Onsite
About The Position
Long View is seeking a Billing Operations Coordinator to join their Head Office Accounting Team in Calgary. This role is an integral part of the Accounting and Finance team, responsible for supporting timely and accurate billing processes across services and procurement. The coordinator will collaborate with project managers, procurement operations, and suppliers to ensure smooth invoicing cycles, financial integrity, and exceptional internal and external service.
Requirements
- 2+ years of relevant experience in billing operations, accounting, or project support
- Strong attention to detail and ability to manage a high volume of transactions
- Excellent communication and interpersonal skills for cross-functional collaboration
- Intermediate to advanced Excel skills (VLOOKUP, XLOOKUP, SUMIFS, PivotTables, conditional formatting)
- Familiarity with Microsoft Dynamics D365 F&O and experience working with ERP/accounting systems
- Experience with billing portals, supplier invoices, and project accounting
- Strong organizational skills and the ability to adapt in a fast-paced environment
Nice To Haves
- Experience working with a consulting organization with contracts and project-based work
Responsibilities
- Process and post large batches of invoices for services and procurement, ensuring accuracy and timeliness
- Receive and validate supplier invoices and match against purchase orders
- Generate and export accounts payable (AP) and accounts receivable (AR) batches for D365, maintaining organized backup documentation
- Create client-facing invoices, and submit invoices via billing portals and email, and manage invoice completeness checks
- Assist Project Managers with time entry, invoice adjustments, and service credit allocations
- Create rebill invoices for staff purchases, and set up employee billing accounts
- Validate, open, and close projects in D365, ensuring financial records are properly aligned
- Investigate billing discrepancies and work cross-functionally with Procurement and Operations to resolve exceptions
- Prepare monthly journal entries related to deferred revenue, service credits, and other billing-related items
- Collaborate with the Inventory and Procurement teams to allocate courier charges and resolve return issues
- Provide documentation support during internal and external audits
Benefits
- Opportunities for growth and development
- Recognition programs and meaningful work that makes an impact
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
