Billing & Office Administrator

SERVPRO of Southaven & Horn Lake - 11851•Olive Branch, MS

167d•$60,000 - $85,000•Onsite

About The Position

We are seeking a highly organized and detail-oriented Billing & Office Administrator to join our team. This role will help manage our financial records and administrative operations and is ideal for someone who thrives in a dynamic environment, enjoys wearing multiple hats, and is eager to contribute to a well-run, efficient office. Key Responsibilities Billing Responsibilities Assist the accounting team by gathering necessary accounting documents from the field Provide billing support for all operations (i.e. generate invoices, ensure billing details are accurate, etc.) Track employee expense reimbursements Maintain organized digital and physical records of financial transactions to track cost Track subcontract expenses and billing Office Administration Responsibilities Oversee day-to-day office operations to ensure a productive work environment Support the field operations personnel with all travel-related inquiries (i.e. booking travel, tracking whereabouts, etc.) Assist with field operations personnel inquiries, billing, and general office coordination Track travel and per-dem payments for employees Responsible for asset management tracking (i.e. vehicle maintenance schedule, supply inventory, etc.) Answering billing-related calls from subcontractors Maintain and resolve any payment-related inquiries promptly Ensure timely and accurate processing of customer payments Qualifications Proven experience as an Office Manager or in a similar administrative role. Strong understanding of billing, accounts payable, and general accounting principles. Proficiency in QuickBooks or similar accounting software and Excel is preferred. Time and Material billing experience highly preferred Experience in commercial construction or related industry is a plus. Excellent organizational skills with a keen attention to detail. Strong communication skills, both written and verbal. Ability to work independently as well as part of a team in a fast-paced environment. Skills/Physical Demands/Competencies This is a role in a fast-paced office environment. Some filing is required which would require the ability to lift files, open filing cabinets, and bending or standing as necessary. Ability to successfully complete a background check subject to applicable law. Compensation: $60,000.00 - $85,000.00 per year Picture yourself here fulfilling your potential. At SERVPRO®, you can make a positive difference in people’s lives each and every day! We’re seeking self-motivated, proactive, responsible, and service-oriented teammates to join us in our mission of helping customers in their greatest moments of need by repairing and restoring homes and businesses with an industry-leading level of service. With nearly 2,000 franchises all over the country, finding exciting and rewarding SERVPRO® career opportunities near you is easy! We look forward to hearing from you. All employees of a SERVPRO® Franchise are hired by, employed by, and under the sole supervision and control of an independently owned and operated SERVPRO® Franchise. SERVPRO® Franchise employees are not employed by, jointly employed by, agents of, or under the supervision or control of Servpro Franchisor, LLC, in any manner whatsoever.

Requirements

Proven experience as an Office Manager or in a similar administrative role.
Strong understanding of billing, accounts payable, and general accounting principles.
Excellent organizational skills with a keen attention to detail.
Strong communication skills, both written and verbal.
Ability to work independently as well as part of a team in a fast-paced environment.

Nice To Haves

Proficiency in QuickBooks or similar accounting software and Excel is preferred.
Time and Material billing experience highly preferred
Experience in commercial construction or related industry is a plus.

Responsibilities

Assist the accounting team by gathering necessary accounting documents from the field
Provide billing support for all operations (i.e. generate invoices, ensure billing details are accurate, etc.)
Track employee expense reimbursements
Maintain organized digital and physical records of financial transactions to track cost
Track subcontract expenses and billing
Oversee day-to-day office operations to ensure a productive work environment
Support the field operations personnel with all travel-related inquiries (i.e. booking travel, tracking whereabouts, etc.)
Assist with field operations personnel inquiries, billing, and general office coordination
Track travel and per-dem payments for employees
Responsible for asset management tracking (i.e. vehicle maintenance schedule, supply inventory, etc.)
Answering billing-related calls from subcontractors
Maintain and resolve any payment-related inquiries promptly
Ensure timely and accurate processing of customer payments