Billing Lead

Armanino LLP•Pasadena, CA

22h•$93,800 - $110,300•Hybrid

About The Position

At Armanino, you determine your career path. This means it's possible to pursue challenges you are passionate about, in industries you care about. Armanino is proud to be Among the top 20 Largest Firms in the Nation and one of the Best Places to Work. We have a community of resources that are ready and willing to support your ideas, build your skills and expand your professional network. We want you to integrate all aspects of your life with your career. At Armanino, we know you don’t check-out of life when you check-in at work. That’s why we’ve created a unique work environment where your passions, work, and family & friends can overlap. We want to help you achieve growth by giving you access to a network of smart and supportive people, willing to listen to your ideas.

Requirements

Bachelor’s degree in Accounting, Finance, or related field required, or equivalent experience
Minimum 4 years of experience in accounting, with strong experience in accounts receivable, billing, collections, cash application, and reconciliations
Minimum 2 years of supervisory experience required
Experience working with cloud-based accounting, billing, or accounts receivable systems preferred
Knowledge of Microsoft Excel, including VLOOKUP and Pivot Tables
Familiarity with cloud-based technology and artificial intelligence applications
Strong analytical, accounting, and problem-solving skills
Strong communication skills and ability to work effectively with clients and cross-functional teams
Ability to set priorities with excellent time management skills; enjoys working independently with clear deadlines and deliverables

Responsibilities

Oversees the end-to-end monthly billing cycle, from pre-bill generation through invoice submission, error resolution, and finalization.
Manages pre-bill preparation, assignment, and distribution, balancing approximately 300–350 pre-bills per biller based on client ownership, complexity, and biller experience.
Coordinates with attorneys and timekeepers to obtain timely pre-bill reviews, edits, and approvals, with an expected 48–72-hour turnaround.
Reviews and processes attorney billing edits, including corrections to time entries, narratives, timekeepers, rates, and other invoice details in ProLaw.
Oversees invoice submission through BillBlast and client billing portals, ensuring invoices comply with client-specific billing requirements and guidelines.
Manages client billing portal requirements, including matter setup, timekeeper approvals, budgets, rates, and other prerequisites needed for successful invoice submission.
Monitors and resolves billing errors and rejected invoices, using BillBlast error reporting to identify issues and coordinating corrections, reversals, or invoice rebuilds as needed.
Maintains billing rates and rate updates in ProLaw, including implementing approved client-specific and annual rate changes based on agreements and intake information.
Monitors billing progress and outstanding WIP, including mid-month WIP reviews to identify unbilled matters, investigate delays, and drive invoices toward completion.
Produces and supports recurring management and client reporting, including billing projections, attorney/timekeeper productivity and hours reports, payout reports, quarterly client metrics, and other ad hoc billing-related reports.