Billing & Inventory Administrative Assistant

Wheeler Machinery Co • Salt Lake City, UT

just now

About The Position

Wheeler Machinery Company is seeking a motivated and detail-oriented full-time Billing & Inventory Administrative Assistant to join our team in Salt Lake City, UT. This role supports daily administrative, billing, and inventory operations while ensuring accurate recordkeeping and efficient coordination with internal teams.

Requirements

• Proficiency in Microsoft Excel, Microsoft Outlook, and Microsoft Word
• Experience with inventory management or accounting software such as Avid, QuickBooks or similar systems
• Ability to generate invoices, reconcile billing discrepancies, and maintain accurate financial records
• Basic understanding of accounting principles, including credits, debits, and account reconciliation
• Strong data entry accuracy and attention to detail
• Ability to manage multiple priorities in a fast-paced environment
• Experience maintaining organized digital and physical filing systems
• Ability to prepare reports such as billing summaries, inventory reports, and purchase order tracking

Responsibilities

• Track stock levels, purchase orders, and material usage
• Assist with cycle counts and inventory audits
• Identify and report inventory variances or stock discrepancies
• Coordinate with warehouse, logistics, and procurement teams to support smooth operations

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed