Administrative Billing Assistant

The Cook & Boardman Recruiting Team • Syracuse, NY

21h • Onsite

About The Position

Build Your Career Where You Matter
Join The Cook & Boardman Group, the nation’s leading provider of architectural doors, frames, hardware, specialty products, and complete security integration services.
At The Cook & Boardman Group, trust and communication are the foundation of how we work. We foster an inclusive, collaborative culture where your voice is heard, your ideas matter, and your career has room to grow. Whether you're a problem-solver, innovator, or passionate about service, you’ll thrive here. Be part of a team that invests in your future, celebrates your success, and values your contribution.
Entry-level office position with administrative functions within accounting, collections, sales, and any other general administrative duties required. Works closely with Accounting Manager to support general accounting and business functions, specifically billing and accounts receivables functions. May provide back up as receptionist.

Requirements

• High School Diploma, or an equivalent combination of education/experience
• Current and valid US driver’s license preferred
• Must pass pre-employment background check and drug test
• Excellent organizational skills
• Strong PC and systems skills required
• Proficient in Microsoft Office Suite, especially Excel
• Thorough knowledge of general accounting and financial processes
• Excellent verbal and written communication skills required

Responsibilities

• Complete, submit, track, and document payment applications
• Mail/email
• Scan and email pay applications to general contractors per request of project accounts
• File paid pay applications
• Prepares invoices, listing items sold, amounts due, and dates of shipment. Submit customer invoices using various methods including Excel and third-party websites.
• Communicate with Accounting Team and Project Managers to obtain data/information required to perform duties. Ongoing monitoring and tracking of internal billing request submissions to ensure completion and notification.
• Other relative duties as assigned

Benefits

• Comprehensive Benefits: Health, dental, vision, prescription coverage, life insurance, and 401(k) with company match.
• Work-Life Balance: Generous paid time off for rest, family, and self-care.
• Career Growth: You’ll benefit from continuous learning, mentorship, and leadership training including access to C&B University, our in-house development program.
• Supportive Culture: Innovation, creativity, and teamwork are at the heart of everything we do.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED