Billing Coordinator

Squamish Nation•District of North Vancouver, BC

2d•Onsite

About The Position

Squamish Nation is seeking a Billing Coordinator to join the Estx̱wáy̓usem Finance Department within the X̱etx̱ítayus Ch'áwch'aw Corporate Services Division. This role plays an important part in upholding the fiscal integrity of the Nation by supporting accurate billing, accounts receivable, and compliance with financial policies. This is more than a finance role—it’s an opportunity to contribute to transparency, accountability, and community well‑being.

Requirements

Bachelor's degree and/or accounting‑related credentials.
Minimum 2 years of accounting experience, including at least 1 year in accounts receivable processing.
Experience using Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint).
Strong attention to detail with accurate data entry skills.
Ability to manage multiple priorities and meet deadlines in a fast‑paced environment.
Excellent verbal and written communication skills, including the ability to explain financial information to non‑financial stakeholders.
Strong ethical standards with a commitment to confidentiality, transparency, and accountability.
Quick learner with a proactive and solutions‑focused mindset.
Ability to travel locally to other Squamish Nation offices as required.

Nice To Haves

Experience working in a public sector and/or non‑profit environment is an asset.
Experience with large‑scale ERP systems (e.g., Oracle, Dynamics, SAP, Workday) is an asset.

Responsibilities

Prepare and manage invoices for services provided and received across Squamish Nation’s billable operations.
Oversee accounts receivable activities, including maintaining aged receivables and following up on outstanding balances.
Liaise with internal departments, external vendors, government partners, and funding bodies to ensure accurate and timely billing.
Monitor and record credit card payments and other incoming transactions, coordinating with the accounting team as required.
Manage and monitor the Finance Accounts Receivable email inbox, tracking and reporting transactions.
Assist the Accounting team with bank reconciliations, collections, and other accounts receivable functions.
Maintain and review external funding agreements and support appropriate accounting treatment.
Identify and report billing or accounts receivable irregularities to relevant business units.
Support internal controls and ensure adherence to financial policies, procedures, and compliance standards.
Respond to accounts receivable inquiries and provide financial support to internal stakeholders as needed.