Billing & Conflicts Specialist

Redgrave LLP•Chantilly, VA

21d•$70,000 - $95,000•Hybrid

About The Position

Under the direction of the Accounting Director and supervision of the Senior Billing Manager, the Billing & Conflicts Specialist is responsible for performing all responsibilities with a commitment to providing superior service to the Firm’s clients, attorneys, advisors and staff, and maintaining an atmosphere of teamwork and continuous improvement. Above all, the Billing & Conflicts Specialist must fulfill the needs of the Firm in a manner that is consistent with the Firm’s Core Values. The position calls for flexibility, excellent interpersonal skills, and the ability to work well with all levels of internal management and staff, as well as outside vendors. This position requires one day per week onsite in the Chantilly, VA office. This position is a remote role, requiring the incumbent to work primarily from their home office, with the ability to work in a local office as required. A dedicated workspace with a comfortable ergonomic chair, a suitable desk, and adequate lighting is required. The Firm will provide a laptop, monitor, software licenses, and appropriate ergonomic equipment as needed. While the Firm encourages employees to establish a comfortable and healthy workstation, it is the employee’s responsibility to ensure their workspace meets the basic requirements for remote work.

Requirements

Excellent written and oral communication skills in English
Critical thinker, with excellent analytical abilities essential
Computer / office productivity software skills
Ability to function in a high-energy, fast-paced environment
Strong organizational skills
Strong attention to detail
Ability to prioritize multiple projects with specific deadlines
Ability to maintain an atmosphere where team spirit thrives on cooperation, trust, and empowerment
Ability to maintain thorough and open communications - whether the information is positive or negative, by relaying this information as quickly and accurately as possible to Senior Billing Manager
Applicant must be a self-starter, able to work independently, and multitask.
Degree in accounting or related field preferred; or equivalent combination of education and 3–4 years of legal billing and ebilling experience in a law firm or other professional services environment
Prior experience with Aderant Expert software required

Nice To Haves

BillBlast eBilling software, eBill vendors, software or other similar business ERP or Accounting software preferred

Responsibilities

Assist with the preparation of bills and invoices for clients, including monitoring and ensuring timekeeper entries are complete and timely, verifying that timekeepers are promptly recording time in accordance with firm policies.
Run system-wide “spell-check” on time entries periodically throughout the month (and prior to generation of “pre-bills”) and ensure entries are compliant with client/team lead guidelines.
Assist the Billing Manager with the monthly distribution of prebills.
Assist with editing and review of prebills with the Billing Manager, responsible attorneys, and client teams to ensure accuracy and completeness of invoices.
Prioritize tasks to ensure invoices are distributed, mailed or e-billed time.
Input estimates of fees and costs on client e-billing sites in adherence to deadlines, and upon approval by Team Leads.
Address internal and external inquiries in connection with billed and unbilled totals, payment status and matter history.
Research and run special reports and help billing attorneys in preparing their clients billing.
Coordinate and assist with invoice approval and issuance of invoices to include uploading LEDES invoices via BillBlast and various e-billing websites, submitting LEDES files to select clients, correcting rejected LEDES submissions, and monitoring client electronic billing for rejections or approvals.
Assist with special projects as needed.
Assist with preparation of monthly accruals.
Alert the Billing Manager and all other parties as instructed to issues related to AR.
Assist in new client intake process including running conflict checks for new clients and new employee(s).
Enter, revise, and keep accurate records of conflict research.
Updating, modifying, and implementing new billing guidelines as necessary.
Preparation and delivery of periodic progress reports including appropriate metrics.
Adherence to business standards and procedures.
Other related duties as assigned.