Billing Assistant

Alston & Bird • Atlanta, GA

1d

About The Position

Alston & Bird is seeking a detail-oriented and motivated entry-level Billing Assistant to join our dynamic Finance team. This is an excellent opportunity for someone looking to launch their career in a collaborative, client-focused environment where your work directly supports the firm’s financial operations and client relationships. In this role, you’ll gain hands-on experience with client invoicing, electronic billing systems, and financial reporting. You’ll be a key contributor in ensuring billing accuracy and compliance, while building strong relationships with attorneys, legal administrative assistants, and external client contacts.

Requirements

• General knowledge of MS Office suite, including advanced Excel skills (vlookups, pivot tables, subtotaling, accessing external data sources etc.).
• Excellent oral and written communication skills, including the ability to correctly interpret communications from a variety of sources and explain complex technical communications to contacts in various roles.
• Must have a high level of customer service with the ability to build strong positive team relationships.
• Ability to maintain confidentiality of all financial matters.
• Thorough understanding of firm and finance department policies, procedures, and ability to identify issues and enforce compliance with those policies and procedures.
• Excellent organizational skills for prioritizing workload.
• Bachelor’s degree in Finance or Accounting preferred but not required.

Nice To Haves

• Previous experience in professional services, preferred but not required.

Responsibilities

• Assist assigned Sr. Billing Coordinator/Specialist with day-to-day operations.
• Assist with revisions of prebills in accordance with billing attorney instructions, posts changes to the accounting system, and generates client bills.
• Ensures that all requests and instructions encompassing client billing are consistent with firm policies, guidelines, and ethical standards.
• Audits final bills before sending to the client.
• Ensure prebill tracking is being performed.
• Post final bills to the accounting system.
• Ensure that all supporting documentation is properly stored in iManage on a timely basis.
• Build, maintain, and deliver professional customer service and maintain positive working relationships with all internal and external contacts.
• This position requires routine communication with firm attorneys, client contacts, legal administrative assistants, and others, both inside and outside the firm.
• Maintain the confidentiality of all financial matters exposed to during the course of performing job duties.
• Proactively communicate with all parties and address any issues or concerns.
• Performs special projects as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level