Billing Assistant

NATIONAL ARBITRATION & MEDIATION, LLC • Garden City, NY

8h • $26 - $28 • Hybrid

About The Position

We are seeking a detail-oriented Billing Assistant to join our finance team. The ideal candidate will be responsible for preparing and processing invoices, maintaining accurate billing records, and ensuring timely payment collection.

Requirements

• High school diploma or equivalent
• Proficiency with accounting software and Microsoft Office Suite, particularly Excel.
• Strong numerical aptitude with exceptional attention to detail and accuracy.
• Excellent organizational and time management skills with the ability to prioritize multiple tasks.
• Effective written and verbal communication skills for interacting with customers and team members.
• Ability to maintain confidentiality and handle sensitive financial information appropriately.

Nice To Haves

• Associate’s degree in accounting or related field
• Previous experience in billing, accounts receivable, or general accounting

Responsibilities

• Generate and distribute invoices to customers accurately and on schedule, ensuring all billing information is complete and correct before submission
• Review customer accounts and billing statements to identify discrepancies, resolve billing issues, and process adjustments or credits as needed
• Maintain organized records of all invoice activities, payments received, and outstanding balances in our accounting system
• Communicate with customers regarding billing inquiries, payment status, and account balances in a professional and courteous manner
• Process incoming payments through various methods including checks, credit cards, and electronic transfers, and post them to the appropriate accounts
• Prepare regular reports on accounts receivable, aging reports, and collection activities for management review
• Collaborate with other departments to obtain necessary billing information and resolve any pricing or service delivery questions
• Assist with month-end closing procedures related to billing and accounts receivable functions

Benefits

• Includes health, dental, vision, disability and life insurance, 401(k) plan with company match, paid time off, annual bonus, and additional voluntary benefits.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1-10 employees