V107 - Billing Assistant | Billing & Collections Specialist

Job Duck

22h•$1,015 - $1,100•Remote

About The Position

Join Job Duck as a Billing Specialist and play a key role in ensuring the accuracy and efficiency of the billing process for a fast-paced legal team. In this position, you will collaborate closely with attorneys, review and finalize invoices, monitor accounts receivable, and maintain accurate financial records while providing exceptional client service. Your attention to detail, strong organizational skills, and ability to confidently manage payment follow-ups will have a direct impact on the firm's financial operations. This role is ideal for a proactive professional who thrives in a structured environment, values accountability, and enjoys balancing analytical work with client communication.

Requirements

Minimum of 2 years of experience as a Billing Specialist within a law firm environment.
High school diploma or equivalent required.
Full-time schedule. Must be available to work during the client's business hours.
Time Zone: EST.
Microsoft Office Suite
Microsoft Excel (Advanced)
Legal billing software
Email platforms (Outlook or similar)
Experience managing accounts receivable, preparing invoices, applying payments, and maintaining accurate billing records.
Comfortable communicating with clients by phone and email regarding outstanding balances while maintaining professionalism.
Ability to manage multiple priorities, meet deadlines, and work accurately in a fast-paced legal environment.
Strong attention to detail
Excellent organizational and time management skills
Professional written and verbal communication
Accounts receivable and collections experience
Invoice auditing and billing accuracy
Advanced Microsoft Excel proficiency
Ability to prioritize multiple deadlines
Accountability and ownership
Problem-solving mindset
Confidence handling difficult but respectful conversations
Integrity and professionalism
Growth-oriented mindset
Objective decision-making
Diligent work ethic
Client service orientation

Nice To Haves

Some college coursework is considered an asset.

Responsibilities

Apply incoming payments accurately to the appropriate client accounts.
Follow up with clients by phone and email to ensure timely payment of invoices.
Monitor accounts receivable and generate aging reports to track outstanding balances.
Manage multiple billing projects simultaneously while meeting monthly deadlines.
Collaborate with attorneys and internal team members to resolve billing questions and discrepancies.
Ensure compliance with billing policies, procedures, and deadlines.
Maintain accurate billing and financial records.
Distribute monthly invoices to attorneys for review and approval.
Prepare billing revisions requested by attorneys and generate final invoices for distribution.
Audit, review, and edit pre-bill invoices before they are distributed to clients.
Provide exceptional customer service while maintaining professionalism during payment discussions.