Billing Assistant

Simpson Thacher & Bartlett LLP • New York, NY

6d • $65,000 - $75,000 • Hybrid

About The Position

Under general supervision, the Billing Assistant is responsible for assisting Billing Coordinators with billing related inquiries, proformas, invoice processing, data processing and related administrative duties.

Requirements

• Strong communication skills, both written and oral
• Ability to effectively present information verbally and in writing
• Basic math skills: add, subtract, multiply, and divide
• Ability to use an accounting calculator
• Ability to utilize computerized accounting and payables software programs (ie. CMS, Excel, Word)
• Ability to work effectively individually independently at times with minimal supervision in a fast-paced environment
• Must be able to work collaboratively in a team environment
• Proficiency in MS Office Suite and Excel
• Strong attention to detail
• Strong customer service skills
• Demonstrated analytical and problem-solving skills
• Can organize, prioritize, plan and multi-task work activities, with the ability to effectively meet deadlines in a high-pressure environment
• Ability to adapt to all work situations in order to achieve desired results
• Ability to use discretion with sensitive and confidential information
• High School diploma or GED equivalent required

Nice To Haves

• A minimum of 1-2 years billing, finance or accounting experience in a law firm environment
• Minimum 1 year experience with 3E or related applications
• BA preferred

Responsibilities

• Assist Billing Coordinators with performing proforma edits, creating and editing bill drafts, and processing invoices
• Assist Billing Coordinators with the filing of bill packages
• Maintain and update special instructions related to billing attorneys’ clients and matters
• Assist with electronic invoice submissions
• Respond to internal inquiries in a timely manner
• Support Billing coordinators with follow-up via email or phone as requested, providing superior customer service
• Observe confidentiality of client and firm matters
• Provide administrative support as needed (i.e. filing, providing client invoice copies, pulling disbursement back up)
• Flexibility to work additional hours as needed
• Assist with special projects as needed
• Perform other duties as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED