Billing Assistant
About The Position
Akin Gump Strauss Hauer & Feld LLP is a leading international law firm with more than 900 lawyers in offices throughout the United States, Europe, Asia and the Middle East. We are currently seeking a Billing Assistant in the Finance department, reporting to the Billing Manager and Billing Supervisor. The role will reside in the Washington, DC office with hybrid work capabilities and will be responsible for preparing monthly personal account pre-bills, monitoring the department email in-box, monitoring the e-billing process, and ensuring that special billing arrangements are carried out. The Billing Assistant is expected to perform all responsibilities with a commitment to providing superior service to the firm’s clients, attorneys, advisors and staff, and maintaining an atmosphere of teamwork and continuous improvement.
Requirements
- Two year degree required
- 1 year of law firm billing experience preferred
- Strong proficiency in Microsoft Office applications, including Word PowerPoint and Outlook.
- Advanced proficiency in Microsoft Excel.
- Excellent oral and written communication skills, including ability to effectively communicate with partners, senior management and clients.
- Ability to read, comprehend and follow instructions.
- Ability to work independently and with a team.
- Strong service orientation and an ability to establish and maintain effective working relationships with peers, office and firm management, and outside business partners
- Ability to use critique of work to improve performance
- Identify issues and problems with assignments
- Ability to manage multiple priorities and adjust to changing priorities in a professional manner
- Strong organizational skills
- Ability to prioritize multiple projects with specific deadlines; strong attention to detail
- Ability to deal with stress around deadlines
- Ability to work extended hours as necessary to fulfill time sensitive responsibilities
- Commitment to professional growth and development
Nice To Haves
- four year college degree preferred, with specialization in accounting or finance preferred
Responsibilities
- Prepare monthly prebills for distribution to attorneys.
- Audit prebills to ensure proper rates and/or special arrangements are accurate, and enter approved timekeepers in Aderant.
- Communicate with attorneys and secretaries to address any billing questions or report requests.
- Edit, prepare and finalize monthly prebills.
- Work with Collections staff to collect aged accounts receivables.
- Prepare Accounts Receivables write-off according to firm policy.
- Monitor the e-billing process for those clients that are electronically billed to ensure that invoices are successfully submitted.
- Research rejections, handle appeals, and short pays and client payment disputes in a timely fashion.
- Assist in transitioning matters handled by departing attorneys and determine which matters are inactive in an effort to facilitate matters to be closed where appropriate.
- Verify daily new business e-mails and ensure correct input of information and special billing arrangements for assigned clients.
- Handle incoming and outgoing accounting correspondence in a timely fashion.
- Maintain billing filing system on a monthly basis.
- Serve as a resource for Senior Billing Specialists to answer questions and provide advice.
- Other duties as assigned.
Benefits
- full range of health and other insurance benefits
- financial and/or other benefits (including 401(k) eligibility)
- a discretionary bonus
- various paid time off benefits
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
