About The Position
The Billing & AR Support Specialist is assisting with day-to-day billing, invoicing, and accounts receivable activities while also supporting payroll and general accounting tasks. This person will support the billing cycle - reviewing loads, generating invoices, submitting through customer portals, and helping reconcile activity against company records. You'll work closely with our internal transportation team and externally with our customers to ensure accurate documentation, timely billing, and seamless cash flow. This is a part-time contract role that suits someone who is extremely organized and detail-oriented but comfortable working in a fast-moving environment.
Requirements
- At least 2 years of experience in billing, accounts receivable, or payroll support, ideally in logistics, transportation, or fleet operations
- Strong attention to detail and a structured approach to documentation
- Experience using a transportation management system (TMS) or similar operational software
- Knowledge of freight terminology and operations
- Intermediate Excel or Google Sheets skills for reconciliations and reporting
- Clear communication skills and professionalism in customer and team interactions
- Comfort working in a fast-paced startup environment where priorities shift quickly
Responsibilities
- Assist with daily billing operations using Nevoya's internal TMS software and external customer portals
- Review and verify order and load data
- Retrieve, scan, and store supporting paperwork (BOLs, PODs, rate confirmations) from physical copies, dispatching software, or customer portals
- Help generate invoices in the TMS, ensuring all supporting documentation is attached and accurate
- Upload invoices and supporting materials to customer portals or communicate directly with accounts payable contacts
- Assist with monthly reconciliations and finance reporting as needed
- Contribute to month-end close by preparing reports and verifying billing activity aligns with recorded revenue
- Maintain consistency in document naming, storage, and process documentation
- Collaborate cross-functionally to ensure data accuracy between dispatch, operations, and leadership
- Support the team with ad-hoc reporting and special projects
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
No Education Listed
