Billing & AR Specialist (Part-Time, Contract)

Nevoya

About The Position

We’re looking for a Billing & Accounts Receivable Specialist to own the end-to-end billing and invoicing process at Nevoya. This person will ensure that all completed shipments are accurately billed, properly documented, and submitted promptly to customers, keeping revenue flow consistent and accounts receivable clean. You’ll take over the billing and AR functions currently managed by our operations team, standardize how load documentation is handled, and maintain up-to-date records that connect operations to finance. This role is detail-oriented, process-driven, and critical to the financial health of the company. This is a part-time 1099 contract role with the potential to grow into a full-time position.

Requirements

At least 3 years of experience in billing, invoicing, or accounts receivable - ideally within trucking, logistics, or transportation operations.
Strong attention to detail with the ability to manage high volumes of documentation and data accurately.
Proficiency with transportation management systems (TMS) and customer billing portals.
Familiarity with document management tools (Dropbox or equivalent) and basic spreadsheet functions for reconciliations.
Excellent communication skills, both written and verbal, especially in customer and team interactions.
Highly organized, dependable, and able to manage time effectively in a fast-paced environment.
A proactive mindset and ownership mentality - you notice discrepancies and fix them before they cause problems.
Alignment with Nevoya’s mission to accelerate the transition to zero-emission freight.

Responsibilities

Review and process completed freight orders daily using Nevoya’s internal transportation management system (TMS).
Access and verify order information (load IDs, order numbers, pro numbers, and rate confirmations) for accuracy.
Retrieve supporting paperwork (BOLs, PODs, rate confirmations) from internal systems, dispatch text platforms, or physical copies.
Cross-check documentation to ensure all charges, accessorials, and identifiers match between the TMS and customer requirements.
Generate invoices, confirm accuracy, and attach required supporting documents.
Upload invoices and paperwork to customer portals or send directly to accounts payable contacts.
Save and organize all completed billing documents in Dropbox for backup, audit, and reference.
Track and document submission deadlines for different customers and adjust workflows to meet them consistently.
Monitor aging reports and follow up with customers on overdue invoices.
Record payments received and reconcile them against billed amounts in coordination with accounting.
Maintain accurate records of all billing and payment activity to support month-end close and financial reporting.
Collaborate with the finance and operations teams to resolve discrepancies quickly.
Maintain an organized and repeatable process to ensure billing stays current and prevents backlogs.
Document customer-specific billing procedures and update them as needed.
Identify opportunities to automate or streamline repetitive tasks.
Support the internal teams in the event of any audits and reporting cycles.