Billing and Project Administrator
About The Position
Founded in 1981, Old Dominion Group, Inc. is a leading specialty contractor serving a wide range of commercial and industrial clients. We are seeking a motivated and detail-oriented Billing & Project Administrator to join our team. The Billing & Project Administrator is responsible for project billing, collections, data entry, and general administrative support related to project setup and management. This position plays a key role in ensuring accurate invoicing, maintaining project records, supporting operational teams, and assisting with the overall financial and administrative functions of active projects. The ideal candidate will be highly organized, able to manage multiple priorities, and committed to providing excellent internal and external customer service. Please note: This is an onsite position based in Richmond, Virginia. Remote work is not available for this role.
Requirements
- High school diploma or GED. Associates or bachelor’s degree preferred.
- At least 2 years of billing experience within the construction industry.
- At least 3 years of related administrative or clerical experience; or Any similar combination of education and experience as listed above.
- Working knowledge of basic accounting principles
- Demonstrated ability to effectively manage multiple projects at one time.
- Ability to work independently with minimal supervision.
- Working knowledge of state and federal safety, environment, and EEO/DBE guidelines and regulations.
- Demonstrated ability to build and maintain effective and professional relationships with customers, vendors, managers, and colleagues.
- Excellent interpersonal, and verbal and written communication skills.
- Ability to identify and meet customers’ expectations and requirements.
- Exceptional organizational skills and attention to detail with a focus on error prevention.
- Strong time management skills.
- Must be a proactive self-starter, problem solver, and effective team player.
- Ability to understand and follow standard operating policies and procedures.
- Proficient using a computer and Microsoft Office (Outlook, Word, Excel, etc.)
- Ability to prioritize and manage multiple tasks, changing priorities as necessary.
- Ability to work under time pressure and adapt to changing requirements in a positive and constructive manner.
Responsibilities
- Handle monthly billing, review and prepare invoices for submitting to clients and review of trade partner and supplier billings and invoices.
- Prepare invoices and track expenses and client billing at project close or monthly for ongoing and/or larger projects.
- Assist with prompt collection of accounts receivable and retainage.
- Obtain certificates of insurance as required.
- Prepare supporting documents and lien waivers for signature and generate lower tier waivers.
- Assist with job maintenance including contract price adjustments, change orders and closing of completed jobs.
- Assist project management team with tracking change orders and ensuring billings are accurate and timely.
- Supports customers inquiries, working with team to resolve issues.
- Provides effective administrative support to project team as needed.
- Assist with GC portals requiring entry
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
