Billing and payroll assistance

Western Slope in Home Care•Meeker, CO

About The Position

This role is dedicated to billing/payroll and related functions, including processing accounts payable, accounts receivable, and overall organization of paperwork. All duties assist with preparing invoicing per client revenue and preparing payroll records per right classification. The position also involves maintaining a clean and organized accounting office. Key responsibilities include learning the CSM system, ERSP, and closing out claims, as well as weekly EVV claiming on Mondays and Tuesdays, understanding the associated rules and regulations. The role also requires reviewing company credentials and understanding Sandata's responsibilities, collecting and claiming timesheets, and assisting with Medicaid payment recordings in accounting software (QB) for accurate financials. This involves processing EOBs, applying payments to client accounts with correct confirmation numbers, printing confirmation sheets, and ensuring they match EOBs. Filing all invoices is also a part of the role, occurring every other week on the Monday after payroll invoicing is prepared. The position will also manage VA billing, extracting to the clearinghouse, pulling VA EOBs, and recording payments to customer accounts, with subsequent filing of invoices. Collaboration with accounting personnel (Kim Rippy and Taxtime) is necessary for accurate bookkeeping, including handling accounts receivables and timely bill payments recorded in QB. The role also involves filling in for payroll duties such as separating W2 and 1099 staff, recording batches with printed confirmation sheets, and filing payroll. Backup training for payroll batch initiations is also a possibility, with extractions occurring every other week on Tuesdays-Wednesdays and batch initiation no later than Thursday afternoons, with confirmations by end of day Thursdays. Backup training for Direct bill (private pay clients) for WSIHC is also a possibility.

Requirements

Proficiency in billing and payroll functions.
Experience with accounts payable and accounts receivable.
Familiarity with accounting software, specifically QuickBooks (QB).
Ability to learn new systems such as CSM and ERSP.
Understanding of EVV claiming rules and regulations.
Knowledge of VA billing processes.
Skills in bookkeeping and financial record-keeping.
Ability to handle direct billing for private pay clients.
Strong organizational skills for paperwork and filing.
Attention to detail for accurate financial recording and payment processing.

Nice To Haves

Experience with Sandata.
Familiarity with WSIHC.

Responsibilities

Process accounts payable and accounts receivable.
Prepare invoicing per client revenue.
Prepare payroll records.
Maintain a clean and organized accounting office.
Learn and utilize the CSM system, ERSP, and close out claims.
Perform weekly EVV claiming on Mondays and Tuesdays, adhering to rules and regulations.
Review company credentials and understand Sandata's responsibilities.
Collect and claim timesheets.
Record Medicaid payments in accounting software (QB), including processing EOBs, applying payments to client accounts, and ensuring accuracy.
File all invoices.
Manage VA billing, including extraction to the clearinghouse, pulling VA EOBs, and recording payments.
Collaborate with accounting personnel for accurate bookkeeping, handling accounts receivables, and timely bill payments.
Assist with payroll duties, including separating W2 and 1099 staff.
Record payroll batches and file payroll information.
Provide backup training for payroll batch initiations.
Provide backup training for Direct bill (private pay clients) for WSIHC.