V107 - Billing and Accounts Receivable Assistant
About The Position
Join Job Duck as a Billing Assistant and play a key role in supporting billing operations, financial tracking, and administrative processes for a busy professional team. In this position, you will help ensure that billing records, time entries, invoices, and financial data are accurate, organized, and compliant with established procedures. You will collaborate closely with internal stakeholders, analyze billing information, and contribute to projects that improve financial visibility and reporting. The ideal candidate is detail-oriented, proactive, and comfortable working with data, spreadsheets, and written communication in a professional environment.
Requirements
- Minimum of 1 year of experience as a billing assistant.
- Strong written English communication skills required
- Ability to work accurately with large amounts of information and maintain confidentiality
- Comfortable collaborating with internal teams and supporting administrative projects
- Excellent attention to detail
- Advanced organizational and time management skills
- Proficiency in Microsoft Excel and data management
- Proficiency in Microsoft Outlook and email communication
- Ability to analyze billing and financial information
- Strong recordkeeping and documentation skills
- Ability to manage multiple priorities and deadlines
- Professional judgment and discretion when handling sensitive information
- Collaborative mindset and ability to work effectively within an established team
- Strong problem-solving and analytical skills
- Self motivated and dependable work ethic
- Positive attitude and strong cultural alignment with team values
Nice To Haves
- Experience reviewing, analyzing, and maintaining billing and financial records preferred
- Experience working with billing data, invoices, accounts receivable, or financial reporting is preferred
- Experience working with PDF reports and Adobe tools
Responsibilities
- Generate and review reports to support billing accuracy and operational efficiency
- Organize, maintain, and update financial records and related documentation
- Manage email communications through Outlook on behalf of internal team members when needed
- Compare billed amounts against collected revenue and assist with data analysis initiatives
- Track work in progress, including recorded time that has not yet been invoiced
- Collaborate with team members to ensure timely completion of billing and administrative tasks
- Monitor accounts receivable and identify outstanding client balances
- Support financial and administrative projects involving billing analysis and reporting
- Assist with the preparation and drafting of client invoices
- Maintain and update Excel spreadsheets containing billing and time entry information
- Analyze billing reports and determine billable hours available for client invoicing
- Review weekly time entry reports for attorneys, paralegals, and legal assistants to ensure compliance with company billing and time tracking guidelines
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
