Billing Analyst - Legal (Aderant)

RR Donnelley•Warrenville, IL

23h•Onsite

About The Position

The Billing Analyst will be responsible for all aspects of client billing including bill preparation, research, analysis, and reporting related to billing, implementing client billing guidelines, special billing arrangements and special assignments. The Billing Analyst will work directly with partners, secretaries and their clients. This role is Monday-Friday, 1st shift.

Requirements

Associate Degree or advanced degree preferred with concentration in Business, Accounting, or Finance. Commensurate experience may be considered in lieu of education, based upon candidate’s overall employment history
Minimum two years of billing experience in a law-firm or professional organization required
Experience working with client Document Management Systems (DMS)
Ability to create spreadsheets, manipulate data and generate reports
Detail oriented with excellent organizational and time-management skills
Ability to multitask and meet stringent deadlines in a fast-paced environment
Ability to work effectively in a team environment as well as taking ownership for individual assignments
Excellent verbal and written communication skills with ability to effectively present results to senior management
Ability to perform well in cross-functional environment and to interface effectively and successfully with senior management, vendors, and client staff
Ability to professionally handle matters of a sensitive nature with confidentiality
Advanced knowledge of Microsoft Office products, with a strong background in Excel
10-key calculator proficiency strongly preferred

Nice To Haves

Experience with Aderant strongly preferred

Responsibilities

Generate and distribute prebills/proformas
Assist with month end processing
Draft correspondence
Perform time and expense transfers and edits
Generate reports
Manage timeliness of billing
Allocate unapplied funds
Perform write-offs, cancellations, and post and mail invoices
Prepare attorney/client invoices, including but not limited to fixed fee, batch, retainer, contingency, etc.
Ensure accuracy of work product, determine appropriate bill formats, prepare spreadsheets or supplemental billing documents, manage client billing requirements/guidelines, understand firm/client fee arrangements, prepare bills for electronic processing, coordinate necessary client/matter changes
Perform time entry narrative edits and best practice proofreading
Assist customers with billing inquiries, troubleshoot issues and follow-up with operational areas
Review and edit time entries to ensure compliance with client guidelines
Create and maintain required spreadsheets to track/monitor various functions as needed
Special projects as assigned
Ensure all client specific needs are met regarding billing processes, alternative billing arrangements, etc. while adhering to Williams Lea policies.