Billing Analyst

Secretariat•Chicago, IL

12d•Hybrid

About The Position

Secretariat is seeking a Billing Analyst to join their rapidly growing global firm. This role is responsible for coordinating all client invoicing activity globally in a timely and accurate manner. Secretariat specializes in international arbitration, general commercial arbitration/litigation, forensic accounting, economic damages, construction, and government contracting, and their experts maintain integrity, quality, and objectivity when solving complex disputes.

Requirements

2-3+ years of professional work experience in cash application and collections
Undergraduate or Associates degree in Accounting or Finance preferred
Strong knowledge of accounts receivable function and standards
Attention to detail and ability to perform data entry with a high degree of accuracy
Strong Microsoft Office skills (e.g., Word and Excel)
Experience working with enterprise financial applications – Workday preferred
Strong communication skills / customer service mindset
Comfortable working within deadlines and timelines
Willingness to adapt and adopt new processes and functions
Outstanding written and oral communication skills, ability to express complex situations clearly and succinctly
Prior experience in a similar role within a professional services business is required, preferably within a law firm
Familiarity with Time & Expense contracts, percentage billing, and billing multiple parties on a single invoice highly preferred
Authorized to work in the US with no need for sponsorship in the future

Responsibilities

Prepare, compile and distribute monthly bills to clients for services provided, in a multi-entity, multi-currency, global environment
Review contracts and engagement letters to verify client guidelines, billing rates, fee arrangements and other details
Track all invoice activity in relevant systems.
Maintain accurate records and management reports
Communicate clearly and succinctly with clients, vendors, and business leaders including Managing Directors, CFO and accounting team
Review accounts and balances, identifying any potential inconsistencies
Accurately input incoming payments and revise open invoices as required by the business
Assist with A/R reporting and collections as needed
Issue credit memos as needed
Account for discounts, split billing and other unique billing situations
Set up new clients and engagements in accounting system
Provide timely solutions and answers as issues or questions arise
Assist other members of the Finance & Accounting team in preparation for close, audits, board meetings, and other events