Billing Administrator

COR Partners•Chicago, IL

2d•Hybrid

About The Position

SUMMARY OF JOB PURPOSE: The Billing Administrator will serve as the Subject Matter Expert and point of contact for all billing-related rules, guidelines, rates, Ebilling portals and reference documentation across the organization. They will ensure adherence to contractual tier agreements and discounts, and also collaborate with leaders across departments to identify and implement process improvements.

Requirements

1+ years experience with contracts, rate pricing and oversight
3+ years experience in performing invoicing & eBilling related duties / oversight
Demonstrated capabilities as a highly effective communicator
Excellent interpersonal and customer service skills
Critical thinking, time management, and organizational skills
Ability to self-initiate and create momentum with partial guidance or information
Knowledge of various Legal Electronic Data Exchange Standard (LEDES) billing formats
Ability to collaborate across departments at all levels of the organization
Ability to multi-task, work independently and/or within a team, paying attention to details and meeting deadlines
Ability to extract and manipulate data quickly and correctly
Proactively identifies and actins ideas, anticipates issues and opportunities, taking action as appropriate
Commitment to continuous improvement and professional development
Advanced capabilities in MS Office
Firm understanding of financial concepts such as WIP, AR/Collections, Cash Conversion Cycle etc.
Teamwork, compassion, and respect toward others, in keeping with our 5 Guiding principles as well as integrity, accountability and adherence to standards of ethical behavior and professional conduct, and open and honest communication.

Responsibilities

Acts as the point of contact for all staff members relative to any billing related items, including but not limited to, timesheets, proformas, invoices, retainers, taxes, contracts, rates, staff roster, portals.
Provides ongoing and timely internal and external communications to all teams and stakeholders relative to new clients, client contracts, new and revised rates, any incoming staff members, internal promotions and terminations.
Maintains the Billing Guidelines, Internal Staff Roster and Rate sheets to ensure that the billing team has the most accurate information necessary to properly process invoices.
Updates the abbreviated expert guidelines and provides proper communication of same as necessary.
Tracks contract obligations to ensure compliance with tiered billing agreements and discounts.
Provides monthly reporting to clients as requested.
Handles all external portal maintenance for proper expert rates and VMA rule adherence.
Works proactively with Tymetrix to ensure cases are set up as quickly as possible to halt delays in the billing process.
Updates ebilling spreadsheet to identify new appeals and cases that are ready and properly set up within the portals to invoice
Reactively identifies problems and participates in the development and implementation of solutions to correct same.
And other duties as assigned.